HR Coordinator

Caron Treatment Centers- Career•Wernersville, PA

18d

About The Position

The HR Coordinator supports recruitment and talent acquisition, HR Business Partners, and general human resources administration. The role assists with hiring activities and candidate communications; employee status changes, correspondence, performance review tracking, and workforce reporting; and employee inquiries, records, onboarding, and offboarding. The coordinator also supports compliance and accreditation documentation, HR projects, system implementations, and process improvements, and provides cross-functional support to HR colleagues. The position requires effective communication in person, by phone, and electronically. It involves extended periods sitting, standing, walking, and using office equipment, including working at a computer. Occasional lifting of up to 20 pounds, movement between buildings on a multi-building campus, and occasional travel to other Pennsylvania locations are required.

Requirements

Associate's degree in Human Resources, Business Administration, or a related field required.
Strong organizational and administrative skills with exceptional attention to detail.
Excellent customer service and interpersonal communication skills.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Strong proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.
Ability to handle sensitive and confidential information with discretion.
Effective problem-solving and critical-thinking abilities.
Strong written and verbal communication skills.
Ability to work independently while collaborating effectively with team members.

Nice To Haves

Bachelor's degree preferred.
1–3 years of human resources, recruitment, administrative, or related experience preferred.
Experience supporting recruitment and employee lifecycle processes preferred.
Experience working with HRIS and applicant tracking systems preferred.
Knowledge of employment laws, HR practices, and recruiting processes preferred.

Responsibilities

Assist with recruitment activities, including posting positions, screening applications, scheduling interviews, and communicating with candidates.
Manage job advertisements across job boards, career sites, and social media platforms.
Coordinate interview logistics, including calendar management, meeting arrangements, and candidate travel when applicable.
Assist with pre-employment processes, including background and reference checks and collecting new-hire documents.
Help prepare recruitment metrics and reports on hiring activity, vacancies, and candidate pipelines.
Support communications that promote a positive candidate experience throughout recruitment.
Assist HR Business Partners with workforce initiatives.
Prepare and process employee status changes, including transfers, promotions, salary changes, and separations.
Draft employee correspondence and HR-related documentation.
Assist with performance review administration and track completion deadlines.
Help maintain job descriptions, organizational charts, and employee records.
Support employee engagement activities, recognition programs, and company events.
Compile HR metrics and workforce reports for leadership review.
Serve as a first point of contact for employee inquiries, provide guidance on HR policies, procedures, and programs, or route inquiries to the appropriate HR team member.
Maintain personnel files and HRIS records, ensuring accuracy, completeness, and confidentiality.
Process and track employee onboarding and offboarding activities.
Assist with new-hire orientation and onboarding programs.
Assist with employment verification requests and other HR administrative transactions.
Generate routine and ad hoc HR reports as requested.
Support regulatory compliance efforts, audits, and accreditation-related documentation.
Monitor HR shared inboxes and ensure timely responses to employee and manager inquiries.
Maintain HR forms, templates, and departmental records.
Participate in HR projects, system implementations, and process improvement initiatives.
Provide cross-functional support to other HR team members as needed.