HR Coordinator (US)

Scope Group•New York, NY

3d•$60,000 - $70,000•Hybrid

About The Position

Scope is hiring an HR Coordinator to join its People & Culture team. The role reports to a designated HR Partner and works closely with the Head of People & Culture and the wider team. The coordinator supports designated business areas while working flexibly across the team as priorities and workloads change. The role ensures recruitment and HR administrative duties are completed accurately and on time, serves as a first point of contact for employee questions about recruitment, BambooHR and policies, and manages onboarding while assisting employees throughout the employment lifecycle. This is a hybrid role based in the New York City metro area, with an expected two days per week in the Manhattan office. The position also supports HR systems, payroll and benefits administration, employee relations, health and safety programmes, and HR projects.

Requirements

Bachelor’s degree in Business or a related field.
SHRM-CP, HRCI or equivalent qualifications or skills gained through experience, or working toward such a qualification.
Strong IT skills and experience with HR systems.
Good understanding of current employment law and HR best practice.
Ability to maintain a high level of confidentiality.
Highly organised, with excellent attention to detail.
Uses initiative and can work with minimal supervision.
Able to multitask and manage competing priorities.
Confident and proactive when liaising with people at all levels and working as part of a team.
Excellent interpersonal and communication skills.
Collaborates well, builds good relationships with colleagues, and shares knowledge and insights openly.
Ability to travel within the country (10%) and internationally (10%).

Nice To Haves

Specialization in Human Resources.
Previous HR experience, ideally including recruitment, payroll and benefits administration.

Responsibilities

Coordinate recruitment with recruiting managers and HR Partners, including vacancies, advertising channels, selection methods and recruitment agencies.
Process applications, send acknowledgements and rejection letters, invite candidates to interviews, arrange interviews, and provide selection panel members with necessary information and documentation.
Check employee eligibility to work and request updates for visas approaching expiration.
Manage onboarding tasks in BambooHR and complete new-starter documentation and processes, including payroll updates.
Respond to employee and manager queries and provide basic practical guidance on policies, procedures, leave, absence and flexible working.
Provide employees with information and assistance throughout the employment lifecycle.
Research and undertake projects and ad hoc tasks as directed by the Head of People and Culture.
Keep current with employment legislation, company HR policies and HR best practice.
Support employee relations casework, including disciplinary, grievance and performance matters.
Assist HR Partners with employee letters, reference requests, pay and pension updates, contractual documentation and correspondence concerning transfers, terminations and employment variations; escalate issues as appropriate.
Maintain and archive hard-copy and electronic records in line with GDPR requirements.
Enter new starters into BambooHR and monitoring spreadsheets, maintain HR records, respond to BambooHR queries, and ensure system data is accurate through regular audits and follow-up.
Support payroll administration by collating paperwork for starters, changes, sickness absence and one-off changes, and updating the monthly payroll spreadsheet.
Process pension scheme enrolments and leavers, and administer benefits schemes including Cycle to Work, childcare vouchers and the healthcare allowance spreadsheet.
Communicate benefits changes and news to payroll and employees, and assist with workshops as needed.
Keep current policies, procedures, guidelines, benefits and forms accessible on BambooHR.
Manage HR information system upgrades and additional functionality as needed, and create and maintain system work instructions.
Coordinate health and safety programmes covering driver safety, manual handling, ergonomic assessments, first aid and mental health first aid.
Manage contracts and relationships for the Employee Assistance Programmes, LifeWorks and Health Assured.