HR Cooridnator & Assistant

Next Level Pros • Pasco, WA

4d • Onsite

About The Position

Next Level Pros / NLP Management is hiring an in-office HR Coordinator & Assistant in Pasco, Washington. The role reports directly to the Head of HR and supports a family of companies with approximately 150 employees. It combines recurring HR administration with varied requests and projects in a fast-paced, growing environment. The position handles confidential employee and company information, including pay, personnel records, hiring decisions, email, and calendar matters.

The role manages employee onboarding and offboarding, HR and executive inbox and calendar support, employee records and trackers, payroll preparation, and HR document preparation. It also assists with projects such as an HRIS migration, handbook and policy work, and insurance consolidation. The schedule is typically Monday through Friday, 8:30 a.m. to 5:00 p.m. Pacific Time, with a 30-minute lunch break. The position is hourly and non-exempt, with pay of $24–$30 per hour depending on experience. Overtime is not part of the role unless approved in writing in advance.

The role is based in the office at 5715 Bedford St, Pasco, WA 99301; it is not remote. Paid sick leave is provided under Washington law. The company plans to offer a full benefits package beginning in 2028. An offer is contingent on a background check that meets applicable law, and new hires must complete Form I-9 and establish eligibility to work in the United States.

Requirements

• At least 1 year of experience in HR, administration, executive assistance, or office work; HR experience is preferred.
• Demonstrated speed and accuracy, including quickly checking details.
• Strong discretion with confidential employee and company information.
• Comfort using an HRIS or payroll system and ability to learn new systems quickly.
• Proficiency with Google Workspace, including Gmail, Calendar, Drive, Docs, and especially Sheets.
• Clear, direct, professional writing skills.
• Ability to track deadlines and close loops.
• Comfort using AI tools, including GrokBot and Claude.

Nice To Haves

• HRIS experience; Gusto and Rippling experience are a plus.
• Experience with Form I-9s, background checks, and new-hire paperwork.
• Experience supporting an executive's calendar and inbox.
• Experience in construction, trades, home services, or healthcare.
• HR coursework or certification, such as aPHR or SHRM-CP, or a genuine interest in growing in HR.

Responsibilities

• Prepare onboarding materials and coordinate offer letters using approved templates, Gusto invitations, I-9s, W-4s, background checks, and first-day checklists so new hires are payroll-ready before their first pay run.
• Coordinate offboarding checklists, final-pay processes, access removal, and equipment returns.
• Manage the HR inbox and the Head of HR's inbox, respond to routine questions, and route sensitive matters to the Head of HR.
• Maintain the Head of HR's calendar and prevent double-booking.
• Keep onboarding, offboarding, and employee records accurate across the companies, updating trackers on the same day.
• Prepare payroll by following up on hours, time, and commission reports before cutoff and flagging missing or incorrect information; the Head of HR retains approvals and final submission.
• Prepare offer letters, memos, notes, simple reports, and job postings, and schedule interviews.
• Handle incoming requests, quick fixes, events, and follow-ups as needed.
• Assist with an HRIS migration, handbook and policy work, and insurance consolidation across the companies.
• Protect confidential employee and company information.

Benefits

• Paid sick leave under Washington law.
• The company plans to offer a full benefits package beginning in 2028.
• Opportunity to work directly with HR and leadership and gain experience across multiple businesses, with room to grow.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed