HR Compliance Coordinator

Hamaspik Care•Brooklyn, NY

About The Position

The HR Compliance Coordinator supports caregiver compliance operations by keeping caregiver records complete, accurate, and current. The role prepares HRA and other compliance reports, tracks deadlines, and follows up on missing or expiring items. The Coordinator works across HHAX, Smartsheet, HCR, Empeon, and the NYBM portal, collaborating with the compliance team and external vendors to meet New York State, HRA, and company requirements on time. The position also supports audit and survey preparation, handles compliance-related communications, and helps improve compliance workflows and reporting. It may include translation and other HR-related tasks as needed.

Requirements

At least 1 year of HR or compliance experience, preferably within a home care agency.
Experience generating and preparing reports.
Proficiency with Excel.
Strong attention to detail and organizational skills to manage multiple records and deadlines.
Problem-solving skills to identify and resolve compliance issues.
Clear written and verbal communication skills for working with caregivers, team members, and vendors.
Ability to handle confidential information with discretion.

Nice To Haves

HHAX experience preferred.
Smartsheet experience is a plus.

Responsibilities

Review PCA/HHA onboarding applications for compliance accuracy.
Prepare scheduled HRA compliance reports and share results with the compliance team and leadership.
Prepare weekly, monthly, quarterly, and annual HR reports, including exclusions, AHA audits, caregivers under 18 audits, quarterly supervisory reviews, and annual training verification.
During flu season (October through March), prepare flu-shot compliance reports, cross-reference NYBM flu report notes, verify RN supervisors documented mask use in the POC when flu shots are declined, and follow up on gaps.
Maintain and update caregiver compliance records, including medical clearances, in-service training, flu compliance, and required certifications.
Compare compliance data across HHAX, Smartsheet, HCR, Empeon, and PPV, and correct errors when found.
Track compliance deadlines and send reminders so requirements are completed on time.
Coordinate with external vendors, including NY Best Medical, to confirm services are completed and records are received.
Escalate overdue items, vendor issues, and compliance risks to the Director of Field HR.
Prepare records and reports for DOH, HRA, and agency audits and surveys.
Follow New York State home care regulations, HRA guidelines, and company policies in compliance work.
Suggest improvements to compliance workflows and reports to increase accuracy and save time.
Assist with translation and other HR-related tasks as needed.
Handle compliance-related calls, emails, and correspondence.