HR Coordinator – Driver Recruiting & Compliance

Starr Bus Charters & Tours•Fairless Hills, PA

1d•Onsite

About The Position

Starr Bus Charter & Tours is hiring an HR Coordinator focused on driver recruiting and compliance. The role supports the hiring and onboarding of motorcoach drivers and works with the training, operations, and finance teams to help new hires get on the road safely. The position is fast-paced and deadline-driven, and requires clear, friendly, timely communication with candidates and careful handling of confidential information. Training on DOT regulations will be provided. The coordinator manages recruiting activities, screens and interviews applicants, completes pre-employment compliance steps, coordinates new-hire training, and maintains complete and current driver qualification files. The role also supports onboarding paperwork, payroll setup, driver records, and compliance tracking. It offers broad exposure to recruiting, interviewing, onboarding, I-9s, payroll setup, and DOT compliance, with direct interaction with the leadership team.

Requirements

At least 1 year of experience in HR, recruiting, onboarding, or administrative/compliance work, or a degree in HR or business with relevant internship experience.
Comfort communicating with candidates by phone.
Discretion when handling confidential personnel, payroll, and medical information.
Working knowledge of Microsoft 365.
Ability to work full-time in the office, Monday through Friday.

Nice To Haves

Interviewing experience.
Familiarity with FMCSA/DOT regulations, including Driver Qualification files, drug and alcohol testing, Clearinghouse, and PSP.
Experience with I-9 verification and new-hire paperwork.
Experience with Avatar Technology, an applicant tracking system, or similar HR software.
Comfort using AI tools to draft documents and streamline routine work.

Responsibilities

Manage job advertisements and recruiting spend with the Indeed account team.
Review applications and motor vehicle records, conduct phone screens and interviews, and schedule road tests.
Prepare offer letters.
Complete pre-employment compliance steps, including DOT physicals and drug screens, background checks, FMCSA Clearinghouse queries, PSP reports, and employment verifications.
Administer new-hire paperwork, including I-9 verification and tax forms, and coordinate payroll setup with accounting.
Work with the training department to schedule and track new-hire training from the first road test through the final road test.
Set up new hires in dispatch, telematics, and training systems.
Build and maintain Driver Qualification files to FMCSA standards.
Track license and medical card renewals, random and follow-up drug testing, semi-annual MVRs, and annual Clearinghouse queries.
Issue driver equipment and maintain personnel records, contact lists, and insurer rosters.