HR Recruiting and Compliance Coordinator

Beansprouts Preschool•Brooklyn, NY

10d•Onsite

About The Position

Beansprouts is seeking an experienced, process-focused HR professional to manage its hiring pipeline and maintain Department of Health compliance records for staff. The role divides its time roughly evenly between supporting the full recruiting cycle and maintaining the records, filings, and documentation needed to remain audit-ready. The coordinator works collaboratively with the Director of Human Resources and Senior Leadership Team. The position is on-site in a standard office environment and is scheduled for 25–30 hours per week, with specific hours to be determined according to the candidate’s availability. Pay is $30–$35 per hour, commensurate with education and experience.

Requirements

Associate's or bachelor's degree in human resources, business, or a related field.
At least 2 years of experience in HR, recruiting, compliance, or a similar administrative role.
Hands-on experience with HRIS and/or recruiting platforms, such as LinkedIn Recruiter, Paylocity, or Indeed for Employers.
Strong Google Suite skills, including Gmail, Docs, Sheets, and Calendar.
Exceptional attention to detail and comfort handling confidential information.
Clear written and verbal communication with candidates and staff at all levels.

Nice To Haves

Working knowledge of Department of Health requirements for preschool and SACC programs.

Responsibilities

Post, refresh, and close openings on Indeed and LinkedIn, using integrations with Paylocity as needed.
Screen applications against minimum qualifications and conduct preliminary phone screens to route qualified candidates to hiring managers.
Schedule virtual and in-person interviews and paid workplace trials, and manage reschedules and no-shows.
Serve as the primary candidate contact and send timely status updates and pre- and post-interview communications.
Prepare offer letters, background check and reference requests, and new-hire paperwork.
Ensure new-hire paperwork is fully completed according to Department of Health Preschool and SACC program guidelines.
Maintain accurate applicant tracking system stages, next steps, and notes for every candidate.
Support onboarding logistics, including completion of onboarding tasks and scheduling orientation and first days.
Maintain complete, current, and confidential employee files in compliance with Department of Health requirements.
Gather required clearance items from new hires and enter their information, including expiration dates, into the Faculty tracking sheet.
Apply Department of Health requirements according to program type, including Preschool, SACC, and Day Camp.
Contact current staff as needed to renew expiring clearance items, including training modules, medical and immunization forms, and fingerprint clearance.
Regularly review employee files to ensure full compliance ahead of Department of Health site visits.
Monitor changes in Department of Health guidance and escalate them to Senior Leadership as needed.