HR Compliance Manager

HF Sinclair•Dallas, TX

1d•Onsite

About The Position

HF Sinclair's HR Compliance Manager leads HR compliance programs and projects, including reporting and analysis, HR policy and procedure development and maintenance, related training, and monitoring compliance initiatives. The position ensures company-wide compliance with labor laws, keeps management informed about regulatory changes and trends, and serves as a subject matter expert who can influence HR processes and policies as regulations or business needs change. The role partners with Legal, Compliance, and Human Resources to oversee employment-law compliance, affirmative action, EEO, immigration, work authorization, tax, leave, accommodation, disability, and related programs. It leads compliance projects and audits, annual regulatory reporting, policy and process improvements, and training. The manager also administers relevant systems and vendor relationships, manages budgets and invoices for compliance-related services, and provides guidance on complex compliance matters. The position is office-based and requires up to 25% travel by land or air. It could supervise up to three direct reports and leads cross-functional projects involving team members across the company.

Requirements

At least 10 years of broad-based experience in Human Resources or Regulatory Compliance and Policy/Procedural Management.
At least four years of experience in Affirmative Action planning.
Bachelor’s degree in Human Resources, Business Management, Psychology, or a related discipline.
Strong working knowledge of domestic employment laws and regulations, and ability to learn laws related to global operations.
Technical skills sufficient to develop, use, and maintain complex databases; experience with reporting and analysis.
Working knowledge of current OFCCP regulatory requirements.
Experience in Human Resources compliance, including Affirmative Action, EEO, and Immigration.
Experience and understanding of programs or processes associated with compliant employment practices, including hiring, promotions, terminations, development, and total rewards, in a growing organization.
Ability to prioritize in a fast-paced environment and work well under pressure in a dynamic environment.
Ability to build rapport and relationships across organizational levels and functions.
Good process orientation and organizational skills.
Superior written, oral, and interpersonal communication skills; ability to communicate effectively in writing and verbally.
High attention to detail and accuracy, with the ability to manage multiple tasks.
Working knowledge of Applicant Tracking Systems, HRIS systems, and reporting; SAP and SuccessFactors are preferred.
Strong computer skills, including Microsoft Word, Excel, Outlook, and PowerPoint.
Excellent problem-solving and analytical skills.
Training in Human Resources basics.
Hands-on experience using VLOOKUP and pivot tables in Microsoft Excel.
Ability to perform basic mathematical calculations and strong reading skills.
Ability to handle confidential information, including Protected Health Information (PHI), and applicable compliance matters.
Professional tact and maturity.

Nice To Haves

PHR, SPHR, or other relevant certifications.
SAP HCM experience, specifically in Personnel Administration, Reporting, and SAP BI Reporting.
Experience with SAP and SuccessFactors.

Responsibilities

Partner with Legal and Compliance to ensure adherence to federal, state, local, and applicable provincial regulations, and monitor legislative changes affecting HR practices.
Identify, recommend, implement, and maintain HR compliance programs, policies, procedures, systems, and process improvements.
Collaborate with Human Resources and Legal to develop, revise, and interpret HR compliance policies, procedures, and best practices.
Lead HR compliance projects, including planning, execution, vendor selection, RFPs, budgets, stakeholder communication, and continuous improvement initiatives.
Manage adverse action processes in partnership with HR Business Partners, Legal, and Compliance.
Administer and oversee compliance programs involving OFCCP, EEO, AAP, Section 503, wage and hour compliance, drug testing, leaves of absence, legislative updates, and related audits.
Develop audit plans, conduct compliance reviews, analyze findings, recommend corrective actions, and partner with HR teams to establish internal controls that mitigate risk.
Audit HR procedures, practices, operations, and documentation to identify compliance gaps and improvement opportunities.
Partner with Talent Acquisition to ensure applicant tracking system compliance, review AAP/EEO documentation, monitor recruitment practices, and guide appropriate system usage and coding.
Coordinate tax, immigration, and work authorization compliance activities with Payroll, Legal, external vendors, and employees.
Manage permanent residency processes, immigration case administration, vendor relationships, budgets, service-level performance, and employee work authorization requirements, including amendments, extensions, and business travel.
Lead annual compliance reporting, including EEO-1, VETS-4212, AAP, audit responses, regulatory submissions, and related reporting requirements.
Manage preparation of the Company's Affirmative Action Plan in partnership with HR, external vendors, and applicable systems.
Analyze statistical data and compliance risks, develop recommendations, and counsel HR leadership on compliance-related goals and objectives.
Administer and serve as subject matter expert for compliance-related systems and programs, including background checks, E-Verify, I-9s, work authorization, and immigration processes.
Develop, implement, and deliver HR compliance training and educational materials for HR, management, and employees.
Collaborate on the design, implementation, and administration of disability, accommodation, and leave programs to ensure compliance with ADA, FMLA, workers’ compensation, military leave, paid family leave, and applicable state and local regulations.
Serve as the primary escalation point for complex leave, accommodation, and disability-related compliance matters, providing guidance, policy interpretation, and process improvement recommendations.
Review and approve invoices related to immigration, tax, relocation, and other compliance-related services, while monitoring expenditures.
Provide end-to-end case management updates and coordinate activities supporting employee mobility and compliance assignments.
Coordinate special projects, surveys, compliance initiatives, policy transitions, and audits.
Complete special assignments or tasks assigned by the employee’s manager.
Oversee multiple projects and lead team members across the company to complete cross-functional projects and manage progress.