HR Compliance Manager

HF Sinclair•Dallas, TX

2d•Onsite

About The Position

HF Sinclair's HR Compliance Manager leads HR compliance projects and programs, including reporting and analysis, development and maintenance of HR policies and procedures, and related training. The role assesses and monitors compliance initiatives, keeps management informed of regulatory changes and trends, ensures compliance with labor laws company-wide, and serves as a subject matter expert who can influence HR processes and policies as regulations or business needs dictate. The position partners with Legal, Compliance, Human Resources, Talent Acquisition, Payroll, external vendors, and employees to administer employment compliance programs and resolve complex compliance matters. It manages projects, audits, regulatory reporting, immigration and work authorization processes, and disability, accommodation, and leave compliance. The role may supervise up to three direct reports and leads cross-functional projects involving team members across the company. This is an office-based position requiring up to 25% travel by land or air, with exposure to varying road and weather conditions. HF Sinclair describes its culture as grounded in Safety, Integrity, Teamwork, Ownership, and Inclusion.

Requirements

At least 10 years of broad-based experience in Human Resources or Regulatory Compliance and Policy/Procedural Management.
At least four years of experience in Affirmative Action planning.
Bachelor’s degree in Human Resources, Business Management, Psychology, or a related discipline.
Strong working knowledge of domestic employment laws and regulations, with the ability to learn laws related to global operations.
Technical skills sufficient to develop, use, and maintain complex databases; experience with reporting and analysis.
Working knowledge of current OFCCP regulatory requirements.
Experience in HR compliance, including Affirmative Action, EEO, and immigration.
Understanding of programs or processes supporting compliant employment practices, including hiring, promotions, terminations, development, and total rewards, in a growing organization.
Ability to prioritize in a fast-paced environment and work under pressure in a dynamic environment.
Ability to build rapport and relationships across organizational levels and functions.
Strong process orientation and organizational skills; attention to detail and accuracy; and ability to manage multiple tasks.
Superior written, oral, and interpersonal communication skills; ability to communicate effectively and perform basic mathematical calculations; strong reading skills.
Working knowledge of Applicant Tracking Systems, HRIS systems, and reporting; SAP and SuccessFactors are preferred.
Strong computer skills, including Microsoft Word, Excel, Outlook, and PowerPoint.
Excellent problem-solving and analytical skills.
Training in Human Resources basics.
Hands-on experience using VLOOKUP and pivot tables in Microsoft Excel.
Ability to handle confidential information, including Protected Health Information (PHI), and applicable compliance issues relating to relevant regulations.
Professional tact and maturity.
Ability to travel up to 25% by land or air.

Nice To Haves

PHR, SPHR, or other relevant certification.
SAP HCM experience, specifically in Personnel Administration, Reporting, and SAP BI Reporting.
Experience with SAP and SuccessFactors.

Responsibilities

Partner with Legal and Compliance to ensure adherence to federal, state, local, and applicable provincial regulations, and monitor legislative changes affecting HR practices.
Identify, recommend, implement, and maintain HR compliance programs, policies, procedures, systems, and process improvements.
Collaborate with Human Resources and Legal to develop, revise, and interpret HR compliance policies, procedures, and best practices.
Lead and manage HR compliance projects, including planning, execution, vendor selection, RFPs, budgets, stakeholder communication, and continuous improvement.
Manage adverse action processes in partnership with HR Business Partners, Legal, and Compliance.
Administer and oversee compliance programs covering OFCCP, EEO, AAP, Section 503, wage and hour compliance, drug testing, leaves of absence, legislative updates, and related audits.
Develop audit plans, conduct compliance reviews, analyze findings, recommend corrective actions, and work with HR teams to establish internal controls that mitigate risk.
Audit HR procedures, practices, operations, and documentation to identify compliance gaps and improvement opportunities.
Partner with Talent Acquisition to ensure applicant tracking system compliance, review AAP/EEO documentation, monitor recruitment practices, and advise on appropriate system usage and coding.
Coordinate tax, immigration, and work authorization compliance activities with Payroll, Legal, external vendors, and employees.
Manage permanent residency processes, immigration case administration, vendor relationships, budgets, service-level performance, and employee work authorization requirements, including amendments, extensions, and business travel.
Lead annual compliance reporting, including EEO-1, VETS-4212, AAP, audit responses, regulatory submissions, and related reporting requirements.
Prepare the Company's Affirmative Action Plan in partnership with HR, external vendors, and applicable systems.
Analyze statistical data and compliance risks, develop recommendations, and counsel HR leadership on compliance-related goals and objectives.
Serve as administrator and subject matter expert for compliance systems and programs, including background checks, E-Verify, I-9s, work authorization, and immigration processes.
Develop, implement, and deliver HR compliance training and educational materials for HR, management, and employees.
Collaborate on the design, implementation, and administration of disability, accommodation, and leave programs to ensure compliance with ADA, FMLA, workers’ compensation, military leave, paid family leave, and applicable state and local regulations.
Serve as the primary escalation point for complex leave, accommodation, and disability compliance matters, providing guidance, policy interpretation, and process improvement recommendations.
Review and approve invoices for immigration, tax, relocation, and other compliance-related services, while monitoring expenditures.
Provide end-to-end case management updates and coordinate activities supporting employee mobility and compliance assignments.
Coordinate special projects, surveys, compliance initiatives, policy transitions, and audits.
Perform other special assignments or tasks as directed by the manager.
Potentially supervise up to three direct reports and oversee multiple projects, leading team members across the company to complete cross-functional projects and manage progress.