HR Compliance Coordinator

Hamaspik Care•New York, NY

3d•$23 - $28

About The Position

The HR Compliance Coordinator supports caregiver compliance operations by maintaining complete, accurate, and current caregiver records. The role runs HRA compliance and other departmental reports, tracks deadlines, and follows up on missing or expiring items. It works with systems including HHAX, Smartsheet, HCR, Empeon, and the NYBM portal, collaborating with the compliance team and external vendors to meet New York State, HRA, and company requirements on time.

Requirements

At least 1 year of HR or compliance experience; home care agency experience preferred.
Experience generating and preparing reports.
Proficiency with Excel.
Strong attention to detail and organizational skills to manage records and deadlines.
Problem-solving skills to identify and resolve compliance issues.
Clear written and verbal communication skills for working with caregivers, team members, and vendors.
Ability to handle confidential information with discretion.

Nice To Haves

Home care agency experience.
HHAX experience.
Smartsheet experience.

Responsibilities

Review PCA/HHA onboarding applications for compliance accuracy.
Prepare scheduled HRA compliance reports and share results with the compliance team and leadership.
Prepare weekly, monthly, quarterly, and annual compliance reports, including exclusions, AHA audits, caregivers under 18 audits, quarterly supervisory reviews, and annual training verification.
Prepare flu compliance reports during flu season (October through March), cross-reference NYBM flu report notes to confirm outreach, and verify that RN supervisors documented mask use in the POC when flu shots are declined.
Review report results to identify gaps and follow up with caregivers and staff to resolve them.
Maintain and update caregiver compliance records, including medical clearances, in-service training, flu compliance, and other required certifications.
Check compliance data across HHAX, Smartsheet, HCR, Empeon, and PPV, and correct errors when found.
Track compliance deadlines and send reminders so requirements are completed on time.
Coordinate with external vendors, including NY Best Medical, to confirm services are completed and records are received.
Escalate overdue items, vendor issues, and compliance risks to the Director of Field HR.
Prepare records and reports for DOH and HRA audits and agency audits and surveys.
Follow New York State home care regulations, HRA guidelines, and company policies in compliance work.
Suggest improvements to compliance workflows and reports to increase accuracy and save time.
Assist with translation and other HR-related tasks as needed.
Handle compliance-related calls, emails, and correspondence.