HR Compliance Associate

Simpson Gumpertz & Heger • Waltham, MA

2d • Hybrid

About The Position

The HR Compliance Associate supports compliance and administrative processes across SGH’s multi-state organization, helping ensure compliance with federal, state, and local employment laws, including requirements related to federal contractors. The role works with SGH legal, engineering, and marketing staff to support project needs and keep internal processes current. It reports to the HR Operations Manager and is part of a 16-person HR Department, working directly within a three-person HR Operations team.

The position is based in Waltham, Massachusetts. It initially requires working fully in the office and may later transition to a hybrid schedule, with Mondays and Wednesdays in the office and the option to work remotely from home on the remaining days.

Requirements

• At least 3 years of related experience.
• Excellent verbal and written communication skills.
• Experience drafting policies.
• Strong knowledge of employment laws and HR compliance requirements.
• Proactive and collaborative approach, with the ability to independently manage competing priorities and deadlines with strong attention to detail.
• Interest in reviewing laws, policies, and procedures and making recommendations.
• Ability to maintain confidentiality and manage sensitive information.
• Intermediate proficiency with MS Word, PowerPoint, and Excel.
• Experience with ADP WorkforceNow or another HRIS.

Responsibilities

• Support the HR Operations Manager with compliance involving federal, state, local, and federal contractor requirements.
• Draft new or updated Employee Handbook policies in response to new or changed employment laws.
• Coordinate with the Director of HR, HR Operations Manager, and Talent Development staff on compliance with state or local anti-harassment and anti-discrimination training requirements, including communications and tracking.
• Audit and review internal processes for Form I-9 and E-Verify compliance, including monitoring SGH’s electronic I-9 platform.
• Manage ongoing employee communications related to employment notices.
• Maintain and manage legally required employment postings.
• Collaborate with the HR Operations Associate on external data reporting requirements, including Equal Employment Opportunity, Vets-4212, and California pay data reporting.
• Support internal departments and engineering teams with pursuit and project compliance requests.
• Manage ongoing background and drug and alcohol screening requirements by completing checks within required timeframes.
• Coordinate the annual motor vehicle record check process.
• Coordinate with the HR Operations Associate to update Greenhouse Onboarding with required forms and notices for new hires.
• Support the HR Operations Manager with compliance involving FLSA and state wage and hour requirements.
• Collaborate with the HR Operations team on document retention for personnel files and I-9s.
• Support the HR Operations Manager and SGH’s legal team on data protection and privacy policies and procedures.
• Organize internal documents, reference materials, and tracking sheets for compliance and retention requirements.
• Partner with the HR Benefits team on joint HR Operations and Benefits policies.

Benefits

• Comprehensive compensation and benefits package with company-paid and voluntary programs to support healthy lifestyles, relationships, and future prosperity.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed