HR Compliance Associate

Simpson Gumpertz & Heger•Waltham, MA

1d•Hybrid

About The Position

The HR Associate, Operations supports compliance and administrative processes across SGH’s multi-state organization, helping ensure compliance with federal, state, and local employment laws, including requirements related to federal contractors. The role works with SGH legal, engineering, and marketing staff on project needs and internal processes, and offers an opportunity to specialize in compliance. It reports to the HR Operations Manager and is part of a 16-person HR Department, working directly within an HR Operations team of three. The position is located in Waltham, Massachusetts. It initially requires working fully in the office, with eligibility to transition to a hybrid schedule. Under the hybrid schedule, employees work in the office on Mondays and Wednesdays and may work remotely from home on the remaining days.

Requirements

Three or more years of related experience.
Excellent verbal and written communication skills.
Experience drafting policies.
Strong knowledge of employment laws and HR compliance requirements.
Proactive and collaborative approach, with the ability to independently manage competing priorities and deadlines with strong attention to detail.
Interest in reviewing laws, policies, and procedures and making recommendations.
Ability to maintain confidentiality and manage sensitive information.
Intermediate proficiency with MS Word, PowerPoint, and Excel.
Experience with ADP WorkforceNow or another HRIS.

Responsibilities

Support the HR Operations Manager with compliance involving federal, state, local, and federal contractor requirements.
Draft new or updated Employee Handbook policies in response to new or changed employment laws.
Coordinate with the Director of HR, HR Operations Manager, and Talent Development staff on state and local anti-harassment and anti-discrimination training requirements, communications, and tracking.
Audit internal processes for compliance with Form I-9 and E-Verify requirements, including monitoring the electronic I-9 platform.
Manage ongoing employee communications related to employment notices.
Maintain legally required employment postings.
Collaborate with the HR Operations Associate on external data reporting, including Equal Employment Opportunity, VETS-4212, and California pay data reporting.
Support internal departments and engineering teams with pursuit and project compliance requests.
Manage ongoing background and drug and alcohol screening requirements by completing checks within required timeframes.
Coordinate the annual motor vehicle record check process.
Coordinate with the HR Operations Associate to update Greenhouse Onboarding with required new-hire forms and notices.
Support the HR Operations Manager with compliance with FLSA and state wage and hour requirements.
Collaborate with the HR Operations team on personnel-file and I-9 document retention.
Support the HR Operations Manager and SGH’s legal team on data protection and privacy policies and procedures.
Organize internal documents, reference materials, and tracking sheets for compliance and retention requirements.
Partner with the HR Benefits team on joint HR Operations and Benefits policies.

Benefits

Paid time off, including vacation time, sick leave, and holidays.
Paid parental leave.
Profit sharing and 401(k) plan with a discretionary company contribution.
Medical, dental, and vision insurance.
Company-paid short- and long-term disability.
Company-paid employee basic life and AD&D insurance.
Optional life insurance.
Healthcare and dependent care flexible spending accounts.
Fertility, family-forming, and hormonal health benefit.
Employee Assistance Program.
Empathy bereavement support.
Pre-tax commuter benefit.
AFLAC accident and cancer insurance.
Legal and identity theft plans.
Tuition reimbursement.
Annual discretionary bonus program.
Pay for extra hours worked.
$3,000 sign-on bonus.
Health and wellness benefits, including substantial company contributions to medical insurance premiums.