HR Assistant

Empower AI Inc.•Reston, VA

44d•$15 - $22•Hybrid

About The Position

Empower AI is seeking an HR Assistant to execute data entry activities within the Ultimate Kronos Group (UKG) HRIS system. This role is crucial for accurately entering approved employee records, updates, and transactions. The HR Assistant will collaborate with the HRIS Admin Lead and HR Director to support ongoing process development, system initiatives, and special projects as the organization builds and optimizes its HR operations. The company is recognized as a 2024 Military Friendly Employer, reflecting its commitment to hiring and supporting active-duty and veteran employees.

Requirements

High school diploma or equivalent.
2+ years of HR data entry or administrative experience.
Experience with HRIS systems, particularly UKG (Ultimate Kronos Group) or similar platforms is highly preferred.
Proven strong data entry skills with demonstrated high accuracy and attention to detail.
Proficiency with Microsoft Office Suite (Excel, Word, Outlook).
Knowledge of HR processes, employee lifecycle events, and HR compliance standards is a plus.
Proficiency in HRIS/payroll systems (UKG experience required or strong willingness to quickly learn).
Advanced Excel skills (VLOOKUP, pivot tables, formulas, data validation).
Database entry and management.
Comfortable learning and navigating new software systems quickly.
Meticulous attention to detail – accuracy is essential in this role.
Adaptable and flexible with ability to quickly adjust to changing processes and priorities.
Quick thinking and problem-solver – able to identify solutions and think on feet.
Strong organizational skills with ability to track and manage multiple data entry projects and employee transitions.
Ability to manage multiple priorities and meet tight deadlines.
Excellent written and verbal communication skills.
Collaborative mindset with willingness to contribute ideas and support team initiatives.
Ability to maintain confidentiality and handle sensitive employee information.
Present and engaged – committed to being available and attentive to organizational needs and time-sensitive employee transactions.
Self-directed with ability to work independently and manage data entry workload in a part-time capacity.
Ability to sit for extended periods at a computer workstation.
Ability to use keyboard and mouse for extended periods.
Ability to read computer screens for accuracy verification.

Nice To Haves

Associate's degree in HR, business, or related field preferred.
UKG experience required or strong willingness to quickly learn.

Responsibilities

Execute all data entry functions within UKG based on approvals and direction from HR leadership, including employee onboarding, offboarding, location updates, supervisor updates, contract updates, and termination entries.
Maintain 100% accuracy in all data entry to ensure system integrity, compliance with labor laws, and data reliability.
Perform regular data quality audits and reconciliations to identify and immediately correct any discrepancies or errors.
Troubleshoot data entry issues and communicate proactively with the HRIS Admin Lead and HR Director regarding any problems or questions.
Remain cognizant of organizational timelines and ensure timely entry of critical employee data and transitions.
Collaborate with the HRIS Admin Lead and HR Director on process development, system optimization, and ongoing UKG build-out activities.
Participate in identifying process improvements and providing feedback on system workflows based on day-to-day data entry experience.
Support HR Director on special projects, policy rollouts, process improvements, and organizational HR initiatives.
Assist with documentation, employee communications, and training materials for new processes and policy implementations.
Provide administrative support including scheduling, data gathering, and documentation compilation as needed.
Respond to inquiries and provide support regarding employee data entry processes and UKG system questions.
Maintain confidentiality of sensitive HR information and comply with all privacy regulations.