HR Assistant

HEICO•Eugene, OR

About The Position

Under the direct supervision of the Regional Human Resource Manager, the HR Assistant performs general office tasks and assigned duties related to recruitment coordination, employee onboarding, and records management. The employee answers basic employee questions about company policies and assists higher-level managers with daily office administration and other office duties as requested. The role includes answering and routing calls, greeting visitors, handling mail, assisting with new-hire orientation and benefits, maintaining employee records and personnel files, updating the HRIS, scheduling interviews, coordinating onboarding, verifying employee timecards and benefit enrollment, and carrying out paperwork, data entry, and filing. The position has frequent contact with employees, other departments, customers, and vendors, and involves frequent problem-solving when handling employee calls and requests. It has no supervisory responsibilities. The position is primarily performed in a normally quiet office environment, with moderate computer use and occasional travel. The employee regularly performs office and computer work and occasionally lifts or moves up to 25 pounds, approximately 10% of the time.

Requirements

One to two years of experience in an administrative role; experience in Human Resources is ideal.
High school diploma or GED required.
Demonstrated customer service skills.
Strong verbal, written, and organizational skills.
Excellent telephone and keyboarding skills.
Strong computer skills, including proficiency in Microsoft Windows, Word, and Excel.
Attention to detail.
A high level of understanding of discretion and confidentiality.
Ability to handle a multi-line telephone system and multiple tasks.
Ability to write reports and correspondence and effectively discuss information and respond to questions from managers and employees.
Ability to occasionally lift and/or move up to 25 pounds, approximately 10% of the time.

Nice To Haves

Some college preferred.

Responsibilities

Answer incoming phone calls and route them to the appropriate party.
Greet visitors and direct them to the appropriate department or employee.
Issue and manage mail.
Assist with new-hire orientation and benefits.
Maintain accurate, detailed employee records and personnel files, and update the HRIS.
Schedule interviews and coordinate new-hire onboarding.
Perform day-to-day paperwork, data entry, and filing with attention to detail.
Verify employee timecards and benefit enrollment.
Answer employees’ basic questions about company policies.
Assist higher-level managers with daily office administration and other office duties as requested.
Perform other assigned duties as necessary or required.