HR Assistant

M&R Enterprises of Brevard Inc•Cocoa, FL

About The Position

The HR Assistant supports the day-to-day operations of the Human Resources department and works closely with the HR Manager. The role provides support across onboarding, new-hire orientation, employee records, benefits administration, recruitment, HRIS administration, compliance documentation, and general employee support. It also provides backup support for payroll-related functions as needed; payroll processing is not a primary responsibility. The ideal candidate has prior HR or administrative experience and a basic understanding of Human Resources practices. Paylocity or similar HRIS experience is preferred. The role calls for dependability, approachability, discretion with confidential information, and willingness to continue learning and expanding HR knowledge.

Requirements

Previous administrative, Human Resources, or related professional experience.
Experience or general knowledge of employee onboarding, benefits administration, and HR recordkeeping.
General understanding of timekeeping and payroll processes sufficient to provide backup support.
Proficiency with Microsoft Outlook, Word, and Excel.
Strong organizational skills and excellent attention to detail and accuracy.
Strong written and verbal communication and interpersonal skills.
Ability to manage multiple priorities and meet deadlines.
Ability to maintain confidentiality and exercise appropriate judgment when handling sensitive information.
Ability to recognize when employee or compliance matters should be escalated to the HR Manager.
Willingness to learn, develop professionally, and expand knowledge across multiple areas of Human Resources.

Nice To Haves

Two or more years of HR support or administrative experience.
Experience with Paylocity or a similar HRIS platform.
Familiarity with federal and Florida employment requirements.
Associate's or bachelor's degree in Human Resources, Business Administration, or a related field; an equivalent combination of education and relevant experience is also acceptable.

Responsibilities

Coordinate new-hire onboarding, prepare required documentation, and conduct new-hire orientations.
Maintain accurate employee information, personnel records, and HR documentation in Paylocity and other HR-related systems.
Process approved new hires, terminations, position changes, and other employee updates.
Assist employees with routine HRIS, benefits, onboarding, timekeeping, and general HR questions.
Provide administrative support for benefit enrollments, qualifying life events, open enrollment, and employee benefit communications.
Support recruitment activities, including job postings, resume review, interview scheduling, candidate communication, and pre-employment requirements.
Coordinate applicable background checks, drug screenings, MVRs, and other position-specific pre-employment requirements.
Assist with employment eligibility documentation, including Form I-9, and maintain required employee documentation and acknowledgments.
Support HR recordkeeping, reporting, audits, training records, and compliance-related activities.
Assist with employee communications, recognition programs, company events, and HR initiatives.
Provide backup administrative support for payroll and timekeeping functions, including reviewing employee information and approved changes for accuracy.
Maintain strict confidentiality of employee, medical, compensation, benefits, payroll, and other sensitive information.
Identify potential documentation or compliance concerns and promptly escalate them to the HR Manager.
Refer employee-relations matters, complaints, policy interpretation, and other sensitive workplace concerns to the HR Manager.
Provide general administrative support to the HR Manager and assist with HR projects and initiatives as needed.
Perform other related duties as assigned based on business and departmental needs.