HR Assistant - HR Administration

Lidl US, LLC • Arlington, VA

5d • Onsite

About The Position

The HR Assistant for HR Administration supports the Human Resources department with core administrative tasks, data management, and transactional processing to ensure efficient operation of human resources systems and processes across the organization. By handling day-to-day clerical duties, managing physical and digital documentation, and addressing employee inquiries, this role maintains an organized workflow that protects data integrity, ensures legal compliance, and fosters a positive, customer-oriented work environment.

Requirements

• High School Degree or equivalent certification required. (In lieu of degree: 1–2 years of experience in a related field).
• Strong foundational knowledge of standard clerical systems, recordkeeping, and file management principles.
• High level of professional integrity, discretion, and a proven ability to manage sensitive, confidential employee information.
• Proficient with Google Workspace or relevant data management software.
• Excellent written and verbal communication skills, with an ability to interact professionally and empathetically with internal and external stakeholders.
• Superior organizational skills, strong attention to detail, and the flexibility to prioritize routine tasks and meet deadlines independently.

Responsibilities

• Act as the first line of support for employee requests, resolving most incoming requests and escalating to the appropriate department Tier 2 level requests.
• Prepare, draft, and process routine department communications, including correspondence, memos, emails, and presentations.
• Operate and maintain standard office equipment such as computers, printers, and scanners to support daily workflows.
• Handle day-to-day clerical procedures, sorting and distributing incoming physical mail for internal HR departments.
• Deliver exceptional customer service by addressing HR-related inquiries from employees promptly, providing helpful information regarding HR policies, procedures, and benefits.
• Organize, update, and maintain personnel files, departmental records, and electronic employee documentation to ensure compliance and completeness.
• Perform accurate data entry and ongoing maintenance within HR databases and computer systems (HRIS) to ensure information integrity and timely data retrieval.
• Prepare, review, and process transactional documentation such as personal action forms, offer letters, employment verifications, and employee files against standard submission criteria.
• Manage access controls and safeguard employee-sensitive information, strictly upholding data security guidelines and privacy regulations.
• Assist in compiling relevant information to generate routine and ad-hoc departmental reports.

Benefits

• Medical & Prescription
• Dental
• Vision coverage
• Paid Holiday & Paid Time Off (PTO) to use for sickness or vacation
• Dedicated training plans to ensure you are set up for success
• 401k Plan (+ 5% company match)
• Voluntary Term Life & AD&D Insurance
• Total Well-Being Program
• DailyPay, a voluntary benefit to offer employees access to their pay on their own schedule

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED