HR Assistant

Fletcher Jones Automotive Group • Newport Beach, CA

14d • $23 - $25

About The Position

Fletcher Jones Motorcars is seeking a detail-oriented, organized, and dependable HR Assistant to support the daily administrative functions of Human Resources. The role assists with hiring, onboarding, employee records, HR systems, and general HR coordination, helping ensure information is accurate, documentation is complete, and processes are followed consistently. The ideal candidate is professional, service-oriented, and committed to maintaining confidentiality while supporting employees, managers, and the HR team.

Requirements

• Strong organizational skills with excellent attention to detail and accuracy.
• Ability to manage multiple priorities, meet deadlines, and follow established procedures.
• Proficiency in Microsoft Office applications and ability to learn HR systems and technology.
• Strong written and verbal communication skills with a professional, guest-service-oriented approach.
• Ability to maintain confidentiality and exercise discretion when working with sensitive employee information.
• Dependable, proactive, and willing to take initiative while recognizing when guidance or escalation is needed.
• Ability to work collaboratively with employees, managers, and HR team members in a fast-paced environment.

Nice To Haves

• Previous administrative or Human Resources experience preferred.
• Previous experience in a similar role in a dealership environment is a plus.

Responsibilities

• Provide administrative support for daily HR operations, including hiring, onboarding, employee changes, and separations.
• Assist with preemployment activities, new hire paperwork, onboarding activities, and required documentation.
• Enter, update, and maintain accurate employee information in HR systems, databases, and personnel records.
• Monitor outstanding documents, approvals, and HR transactions, following up to ensure timely completion.
• Respond to routine employee and manager inquiries regarding HR processes, policies, and documentation, escalating questions when appropriate.
• Prepare reports, maintain trackers, organize electronic files, and support HR compliance and recordkeeping requirements.
• Coordinate with the HR team and other departments to support accurate and timely processing of employee-related activities.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Paid sick time
• Paid vacation
• 401(k)
• 401(k) matching
• Flexible spending account
• Professional development assistance
• Life insurance
• Employee assistance plan
• Disability insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed