HR Assistant

RISE Life Services, An Aid to The Developmentally•Riverhead, NY

7d•$23 - $25•Onsite

About The Position

The HR Assistant provides administrative and operational support to the Human Resources Department and assists with office administration. The role supports recruitment, onboarding, employee engagement, employee record maintenance, compliance activities, and staff development. It requires attention to detail, confidentiality, and strong customer service for employees and applicants. The position reports directly to the Chief Human Resources Officer and is full-time, non-exempt, and benefit-eligible. The HR Assistant supports new-hire onboarding, recruitment activities, employee engagement and recognition, training administration, benefits administration, recordkeeping, compliance tracking, and employee inquiries. The position also assists with HR projects and documentation, maintains filing systems, and serves as a resource on agency policies and procedures. The employee must be willing to become certified and serve as a CPR and SCIP Instructor/Trainer for agency employees.

Requirements

High School Diploma or GED.
Three or more years of general office experience.
Excellent communication, interpersonal, and organizational skills.
Strong attention to detail and accuracy in maintaining employee records and documentation.
Ability to solve problems, prioritize tasks, multitask, and work independently with minimal supervision.
Proficiency with Microsoft Word, Excel, Outlook, and other HR-related software systems.
Ability to maintain confidentiality and handle sensitive information professionally and discreetly.
Strong customer service skills and ability to build positive working relationships with employees at all levels.
Ability to adapt to changing priorities and work in a fast-paced environment.
Willingness to obtain certification and serve as a CPR and SCIP Trainer for agency staff.
Valid New York State Driver's License.

Nice To Haves

One year of Human Resources experience is preferred.
Experience working in a healthcare, nonprofit, or human services setting is a plus.

Responsibilities

Schedule interviews and onboarding appointments; conduct background check appointments; collect I-9 forms and other pre-employment documentation.
Enter information into applicable state databases and websites, and manage and track employee clearances and background checks.
Prepare and communicate new-hire orientation schedules and dates; assist with orientation packets and forms, ID badges, time-clock setup, and Paycom overviews.
Complete DMV checks as needed and track PPDs, SCRs, and other required pre-employment screenings.
Participate in weekly program meetings to discuss applicant status and staffing needs.
Create and maintain employee personnel files and accurate HR records.
Assist with group interviews and other recruitment activities as needed.
Support employee engagement initiatives, recognition programs, staff appreciation events, agency-wide communications, surveys, and related activities.
Assist with scheduling employee training and maintaining training records.
Support benefits administration and employee information updates.
Assist with employment verifications and other employee-related documentation.
Maintain onboarding, training, and compliance tracking spreadsheets and databases; monitor and follow up on expiring certifications, licenses, and mandatory training requirements.
Respond to employee inquiries and provide confidential administrative HR support.
Prepare reports, correspondence, and HR-related documentation as requested.
Coordinate HR projects and special assignments as directed.
Maintain organized electronic and physical filing systems and serve as a resource to employees regarding agency policies and procedures.
Become certified and serve as a CPR and SCIP Instructor/Trainer to provide training and support for agency employees.
Perform other duties and responsibilities as assigned.