HR Assistant

The Fathers Table LLC•Sanford, FL

59d

About The Position

The HR Administrative Assistant provides administrative and front-line support to the Human Resources department and represents the company professionally. The role maintains employee records, responds to routine employee inquiries, assists with onboarding and benefits administration, supports employee engagement activities, handles HRIS data and reporting, and contributes to other HR initiatives. The position serves as Tier 1 support for employees and routes complex or sensitive matters to the appropriate HR team member or department.

Requirements

Two to five years of experience in Human Resources and office administration.
Excellent organizational skills, attention to detail, and ability to manage multiple tasks and priorities.
Strong Microsoft Office skills, especially Word, Excel, Outlook, and PowerPoint, and ability to learn and use HRIS and employee communication systems.
Ability to communicate professionally and effectively with employees, applicants, visitors, vendors, and members of management.
Ability to represent the company professionally.
Strong interpersonal skills and discretion when handling sensitive and confidential information and situations.
Ability to work in a fast-paced environment, prioritize workload, meet deadlines, and escalate matters appropriately.
Ability to flex the work schedule occasionally, including coming in early or staying late to support employee events, benefit enrollment sessions, training, or other business needs.
Ability to sit for prolonged periods and work at a computer; use hands to handle or feel; talk and hear; walk and reach frequently; lift up to 15 pounds at times; and access and navigate departments at the organization's facilities.
Vision abilities including close vision, color vision, and the ability to focus.

Nice To Haves

Associate or bachelor's degree in human resources, business, office administration, or a related field.

Responsibilities

Answer and direct departmental phone calls and assist employees and visitors at the HR office.
Receive, distribute, ship, and coordinate packages, mail, and HR-related correspondence.
Schedule appointments, reserve conference rooms, and coordinate meeting and event logistics.
Maintain employee records and files, including filing and uploading HR documentation into the HRIS.
Handle confidential and non-routine information with discretion and in accordance with HR procedures.
Respond to routine employee questions about HR policies, benefits, and procedures, and route or escalate complex inquiries and concerns.
Perform employment verifications and prepare routine verification letters.
Assist with and coordinate new-hire activities, onboarding documentation, and related administrative tasks.
Assist with Form I-9 completion and maintain required employment eligibility documentation.
Enter HRIS data, prepare HR reports, and compile HR data as requested.
Audit HR files and records for accuracy, completeness, and required documentation.
Support benefits administration, including benefit enrollment sessions, distribution of materials, and routine employee benefit inquiries.
Support employee engagement activities, including event setup and teardown, recognition programs, training sessions, retirement celebrations, and other HR events.
Coordinate event logistics, including ordering lunches, refreshments, and supplies.
Communicate approved employee events and operational announcements through the company text communication application or other approved channels.
Order and maintain HR office supplies and assist with general departmental administrative needs.
Support HR initiatives, projects, audits, and other departmental activities.
Perform other related duties as assigned.