HR Assistant

HEICO Corporation•Eugene, OR

About The Position

Under the direct supervision of the Regional Human Resource Manager, the HR Assistant performs general office tasks and assigned duties related to recruitment coordination, employee onboarding, and records management. The role answers employees’ basic questions about company policies and supports higher-level managers with daily office administration and other duties as requested. The position involves frequent contact with employees, other departments, customers, and vendors. It has no supervisory responsibilities. The work is primarily performed in a normally quiet office environment, with moderate computer use; occasional travel may be required.

Requirements

One to two years of experience in an administrative role, ideally in Human Resources.
High school diploma or GED required.
Demonstrated customer service skills.
Strong verbal, written, and organizational skills.
Excellent telephone and keyboarding skills.
Strong computer skills, including proficiency with Microsoft Windows, Word, and Excel.
Attention to detail.
High level of discretion and confidentiality.
Ability to handle a multi-line telephone system and multiple tasks.
Ability to write reports and other correspondence and effectively discuss information and respond to questions from managers and employees.
Ability to occasionally lift and/or move up to 25 pounds.

Nice To Haves

Some college preferred.
Administrative experience in Human Resources is ideal.

Responsibilities

Answer incoming phone calls and route them to the appropriate party.
Greet visitors and direct them to the appropriate department or employee.
Issue and manage mail.
Assist with new-hire orientation and benefits.
Maintain accurate, detail-oriented employee records and personnel files, including updating the HRIS.
Administer paperwork and updates.
Schedule interviews and coordinate new-hire onboarding.
Perform day-to-day paperwork, data entry, and filing with attention to detail.
Verify employee timecards.
Verify employee benefit enrollment.
Answer employee calls and requests and provide basic information about company policies.
Assist higher-level managers with daily office administration and other duties as requested.
Perform other assigned duties as necessary or required.
Use departmental tools and equipment safely.