HR Assistant

Menzies Aviation•Houston, TX

17d

About The Position

The HR Assistant performs a range of administrative and office-support tasks, including reception, correspondence, document and records management, appointment scheduling, supply ordering, purchase requisitions, invoice coding and processing, billing record maintenance, and expense-report support. The role also coordinates candidate background checks and drug testing, badging and Customs Seal applications and related appointments, reporting and audits, and assists with new-hire paperwork. The HR Assistant is expected to maintain professional relationships, seek additional work during downtime, complete special projects and other assigned tasks, and exemplify the organization’s culture and philosophies. All employees share responsibility for safety, security, wellbeing, and compliance. This includes taking reasonable care for their own health and safety and that of others, promoting international aviation safety and security standards, cooperating with managers on legal requirements, reporting hazards and incidents, following workplace safety rules and training, and understanding company safety policies. Menzies Aviation is an equal opportunity employer and encourages applications from suitably qualified and eligible applicants. The company aims to foster an inclusive environment where its global workforce’s different knowledge, perspectives, experiences, and approaches are represented and everyone can feel valued and reach their full potential.

Requirements

High school diploma or equivalent.
At least 3 years of experience working in a professional office environment.
Highly organized, with the ability to multitask and continually prioritize responsibilities.
High degree of self-assuredness and maturity.
Excellent communication skills and a client-service orientation.
Ability to work well with all levels of management, staff, and clients.
Discreet, tactful, and highly professional.
Ability to work independently with minimal supervision.
Demonstrated experience handling sensitive and confidential information.
Dependable, reliable, and responsible in fulfilling obligations.
Valid U.S. driver's license.
Ability to read, write, and speak fluent English.
Must pass a pre-employment background check and drug test.
Ability to lift up to 35 lbs.

Responsibilities

Perform general office duties such as filing, answering telephones, distributing mail, and composing correspondence.
Greet visitors and determine whether they should be given access to specific individuals.
Keep the working area neat and orderly.
Build professional relationships with customers and the team.
Schedule and confirm appointments and maintain event calendars.
Copy, file, and maintain paper and electronic documents and records.
Open, sort, and distribute incoming correspondence daily.
Prepare outgoing packages.
Assist with expense reports as needed.
Monitor station supply levels and order supplies as necessary.
Prepare purchase requisitions, orders, and other purchasing documents.
Code invoices and process them to corporate Accounts Payable in a timely manner.
Maintain billing records and source documents that accurately represent company operations.
Enter and track candidate background orders and coordinate drug testing.
Arrange, track, and coordinate badging activities, including applications, appointments, reporting, and audits.
Arrange, track, and coordinate Customs Seal applications, appointments, reporting, and audits.
Assist with new-hire paperwork.
Seek additional work during downtime.
Take on additional tasks and responsibilities as needed and complete special projects as required.
Exemplify the organization’s desired culture and philosophies.
Take reasonable care for personal health and safety and for the health and safety of others affected by work activities.
Promote international aviation safety and security standards within the organization.
Cooperate with managers and supervisors to support compliance with legal requirements imposed on the company.
Avoid intentionally or recklessly interfering with or misusing company-provided health, safety, or welfare resources.
Inform a manager or supervisor of work situations, equipment, or activities representing serious or immediate danger.
Report hazards, near misses, incidents, accidents, and dangerous occurrences to a manager or supervisor.
Perform work in accordance with provided information and training and applicable workplace health and safety rules and procedures.
Understand and follow the company health and safety policy and attend company-arranged training courses.
Perform other tasks requested by department managers or the General Manager.