HR Assistant

Menzies Aviation Careers•Houston, TX

16d

About The Position

The HR Assistant performs general office and administrative duties, including handling correspondence, welcoming visitors, maintaining records, scheduling appointments, ordering supplies, processing invoices, and assisting with expense reports and new-hire paperwork. The role also coordinates candidate background checks and drug testing, as well as applications, appointments, reporting, and audits for employee badges and Customs Seals. The assistant maintains billing records and supports special projects and other duties as requested by department managers or the General Manager. The position is expected to exemplify the organization’s culture and philosophies and uphold safety, security, wellbeing, and compliance responsibilities. Employees are expected to follow workplace health and safety procedures, cooperate with management on legal requirements, report hazards and incidents, use training and safety information, understand company safety policy, and attend required training. The job posting describes Menzies Aviation as an equal opportunity employer committed to an inclusive working environment.

Requirements

High school diploma or equivalent.
Minimum of 3 years’ experience working in a professional office environment.
Highly organized, with the ability to multitask and continually prioritize responsibilities.
High degree of self-assuredness and maturity.
Excellent communication skills and a client-service orientation.
Ability to work well with all levels of management, staff, and clients.
Discrete, tactful, and highly professional.
Ability to work independently with minimal supervision.
Demonstrated experience handling sensitive and confidential information.
Dependable, reliable, and responsible in fulfilling obligations.
Valid U.S. driver’s license.
Ability to read, write, and speak fluent English.
Must pass a pre-employment background check and drug test.
Ability to lift up to 35 lbs.
Ability and willingness to follow workplace health and safety rules, report hazards and incidents, understand company health and safety policy, and attend company-arranged training.
Knowledge of international aviation safety and security standards and passion for promoting them within the organization.

Responsibilities

Perform general office duties, including filing, answering telephones, distributing mail, and composing correspondence.
Greet visitors and determine whether they should be given access to specific individuals.
Keep the working area neat and orderly and build professional relationships with customers and the team.
Schedule and confirm appointments and maintain event calendars.
Copy, file, and maintain paper and electronic documents and records.
Open, sort, and distribute incoming correspondence daily, and prepare outgoing packages.
Assist with expense reports as needed.
Monitor supply levels and order supplies as necessary.
Prepare requisitions, orders, and other purchase documents.
Code invoices and submit them to corporate accounts payable in a timely manner.
Maintain billing records and other source documents that accurately represent company operations.
Enter and track candidate background-check orders and coordinate drug testing.
Arrange, track, and coordinate badging activities, including applications, appointment scheduling, reporting, and audits.
Arrange, track, and coordinate Customs Seal applications, appointments, reporting, and audits.
Assist with new-hire paperwork.
Seek additional work during downtime, take on additional tasks as needed, and complete special projects as required.
Carry out safety and security responsibilities, including following health and safety procedures, reporting hazards and incidents, cooperating with managers, and attending company-arranged training.
Perform other tasks as requested by department managers and/or the General Manager.