HR and Operations Admin Coordinator

Crunch•Chula Vista, CA

3d•Hybrid

About The Position

The HR and Operations Admin Coordinator is a highly trusted, detail-driven administrative professional who supports three key departments: Human Resources, Club Operations, and Club Systems Administration. This role ensures that employee records, club processes, and operational systems run smoothly, accurately, and in full compliance with company policies. The ideal candidate is exceptionally organized, thrives in structured workflows, and brings a proactive mindset to improving systems and procedures. They can build rapport easily, and contribute to a supportive, collaborative team environment. They communicate clearly and professionally with managers across all locations and maintain the highest level of confidentiality and integrity. Key Characteristics: Extremely detail-oriented with strong accuracy in administrative work Highly organized with excellent time-management skills Able to follow established procedures while also identifying opportunities to streamline or improve systems High trust / high character, with access to sensitive employee files and confidential information Clear, kind, and professional communicator who interacts well with club management on compliance-related matters Personable and approachable, able to build positive working relationships across departments Quick Learner, and multi-tasker able to balance the administrative responsibilities of multiple departments This position is the operational glue that keeps HR, club administration, and club operations running on all cylinders. By maintaining accurate records, supporting compliance, and ensuring smooth administrative processes, the Operations & HR Compliance Coordinator strengthens the employee experience, supports club leadership, and helps the organization operate with consistency and excellence.

Requirements

Extremely detail-oriented with strong accuracy in administrative work
Highly organized with excellent time-management skills
Able to follow established procedures while also identifying opportunities to streamline or improve systems
High trust / high character, with access to sensitive employee files and confidential information
Clear, kind, and professional communicator who interacts well with club management on compliance-related matters
Personable and approachable, able to build positive working relationships across departments
Quick Learner, and multi-tasker able to balance the administrative responsibilities of multiple departments

Responsibilities

Create and post job ads; manage job sponsorships and tracking
Maintain and update offer letter templates
Manage user access for hiring platforms and HR systems
Send offer letters and launch onboarding workflows
Enter new hires into Paylocity and initiate Welcome Packets
Collect certifications and maintain employee records
Process records requests and track PTO, sick time, and leaves of absence
Coordinate Club Connect CPR setup and tracking
Maintain compliance reporting: anti-harassment, CPR, and termination reports
Active employee documentation needs, such as pay corrections, coaching reports
Send separation packets and ensure offboarding documentation is saved to employee files
Notify CGO of terminations for COBRA processing
Future (if full-time): manage status changes, term checklists, and final check processing
Assist with Waxie and DNA ordering
Support ordering and tracking of maintenance parts and supplies
Attend company wide meetings as necessary
Assist with member document management
Support club systems and workflows as directed by the Director of Club Administration