Director of HR and Admin

Meals on Wheels Montgomery County•Conroe, TX

2d•Hybrid

About The Position

The Director of HR and Admin manages the human resources functions of MOWMC and provides high-level administrative support to the President & CEO. The role oversees recruitment, onboarding and offboarding, employee relations, HR compliance, training, personnel records, benefits coordination, and liaison activities with iSolved. It also supports the CEO through calendar and correspondence management, meeting and board preparation, travel coordination, expense administration, and office operations such as vendor contracts, insurance records, safety planning, and supplies. This is a full-time, 40-hour-per-week, in-person position based in Conroe, Texas, with some flexibility to work from home. The regular work schedule is Monday through Friday, with occasional late evenings or weekends as necessary. The position reports to the President & CEO.

Requirements

Associate degree in business administration, human resources, or a related field.
High-level confidentiality when handling personnel and executive information.
Excellent written and verbal communication skills.
High-level organizational skills, accuracy, and attention to detail.
Excellent time management skills and a proven ability to meet deadlines.
Ability to adapt to routinely shifting demands and priorities.
Professional and respectful attitude when representing the organization.
Ability to work positively with employees, the Board of Directors, vendors, and government agencies.
Practical working knowledge of Microsoft Word, Excel, Outlook, Adobe, PowerPoint, and Canva.
Ability to lift at least 50 pounds.
Ability to pass a background check, including Social Security verification, criminal history, driving record, employment history, military background, education verification, and reference checks.
Valid Texas Driver’s License.
Ability to pass drug testing and a background check, and maintain a clean Motor Vehicle Report.

Nice To Haves

Bachelor’s degree preferred.
Three years of HR experience preferred.

Responsibilities

Manage the full recruitment process, including updating job descriptions, posting positions, screening candidates, coordinating interviews, and maintaining the employee database.
Manage employee onboarding and offboarding, including hiring paperwork, performance improvement plans, and terminations.
Complete Form I-9 and E-Verify for new hires and coordinate pre-employment background checks and drug testing.
Serve as the primary liaison among iSolved, management, and employees.
Coordinate annual benefits open enrollment and assist employees with benefits questions.
Address employee concerns, resolve conflicts, and facilitate communication between staff and management.
Implement HR policies and procedures and handle employee relations matters related to policies, procedures, and benefits.
Identify and coordinate employee training, including new employee training, leadership, communication, and professional development.
Conduct exit interviews and report turnover trends to the CEO.
Maintain injury records and coordinate workers’ compensation claims with Texas Mutual.
Provide regular HR updates to the CEO, including headcount, turnover, open positions, and employee relations issues, and assist with HR items for board meetings.
Support staff meetings and parties by arranging food and supplies, preparing copies, and setting up rooms.
Manage the CEO’s calendar, including appointments, meetings, and reservations.
Draft letters, emails, thank-you notes, and other correspondence as needed.
Screen, route, and respond as appropriate to the CEO’s email and phone communications.
Support CEO meetings by scheduling, taking notes, recording minutes, arranging setup, and attending selected meetings and events.
Assist the CEO with mileage tracking, expense reporting, credit card payments, and invoice review.
Plan and prepare board meetings, including invitations, locations, agendas, board packets, uploading documents to the board portal, and distributing materials at least one week in advance.
Coordinate staff travel, including transportation and hotel accommodations for meetings and conferences; travel may include the MOW Texas annual conference.
Run errands for the CEO as requested.
Open office mail, enter checks into the database, and copy checks for Finance records.
Assist with presentation materials, speech cards, and PowerPoints.
Manage timelines and payment requests for vendor contracts.
Maintain the emergency and safety plan and coordinate office access, keys, and equipment for incoming and departing staff.
Perform additional duties as assigned and prioritized by the CEO.