HR Administrator

Good Shepherd Services•New York, NY

3d•Onsite

About The Position

The HR Administrator provides administrative and project support to the Human Resources Department and assists with employee inquiries. The role reports to the Assistant Director, Employee Relations and is based at 305 7th Avenue, New York, NY 10001. The position is listed at 35 hours per week, is non-exempt, and has a salary range of $50,000–$55,000 per year.

Requirements

High school diploma required.
Prior Human Resources experience required.
Proficiency in Microsoft Word, Excel, and PowerPoint.
Excellent spelling and grammar skills and familiarity with business protocols.
Attention to detail and outstanding organizational skills.
Strong interpersonal skills.
Customer service sensibility.
Versatility in handling a varied workload and competing demands.

Nice To Haves

Bachelor’s degree preferred.
Knowledge of ADP and Clear Co preferred.

Responsibilities

Manage Learning to Work (LTW) onboarding by ensuring incoming information is complete and accurate in Clear Co, processing LTW new hires, rehires, and terminations, and serving as the main contact for Internship Coordinators.
Schedule candidates for required pre-employment clearances and monitor clearance databases to ensure candidates are fully cleared before starting employment.
Prepare monthly clearance reports and maintain funder and government clearance databases; enter clearance information into ADP.
Process monthly ADP reports for submission or upload for Medicaid, SSDI, SOR, and PETS review.
Review professional licenses monthly for expiration dates and follow up as needed.
Review out-of-state residency during the past five years for residential program hires, rehires, and transfers, and process forms required under the Family First Prevention Services Act.
Assist the Finance Department with reconciling credit card statements.
Provide backup coverage for the HRIS Analyst.
Cover the reception desk for lunch once per week.
Assist with agency audits by preparing personnel files and ensuring required documents are available.
Schedule annual TB/Medical clearances based on program requirements.
Provide HR administrative and project support, including creating GSS Employment IDs, photocopying, data entry, distributing departmental mail, placing orders, and providing backup coverage to verify I-9 documentation.
Liaise with Facilities, Purchasing, and IT regarding equipment, repairs, and supply orders.
Perform other duties as assigned.