HR Administrator

Connective

3d•Remote

About The Position

Connective is a non-profit organization delivering social services, with more than 1,300 employees, most of whom belong to one of three bargaining units. The HR Administrator provides reliable, accurate administrative support to the HR Shared Services function, handling day-to-day work such as document preparation, data entry, filing, correspondence, and process support. The role works closely with HR Coordinators and the Director HR Operations and Corporate Services in a high-volume, deadline-driven environment. It is an entry-to-mid-level opportunity for someone building a career in People & Culture and seeking hands-on exposure to HR processes, systems, and the employee experience. The position is remote in British Columbia and is classified as exempt. It is scheduled for 40 hours per week, Monday to Friday, from 0830 to 1630. Flexible hours may be needed, potentially including evenings or weekends, depending on regional office needs and schedules. The role supports employee lifecycle administration, benefits administration, HR process and reporting support, and compliance with privacy and organizational policies. The salary range is $58,600 to $73,200 annually, negotiated based on experience and qualifications. The position is eligible for Connective's comprehensive benefits package.

Requirements

At least one to two years of experience in an administrative role; HR administration experience is an asset but is not required.
Strong attention to detail and comfort with high-volume, repetitive administrative tasks.
Proficiency with Microsoft Office, including Word, Excel, and Outlook.
Ability to handle confidential information with discretion.
Ability to successfully complete a Vulnerable Persons Criminal Records Check.
Ability to successfully pass a reference check.

Nice To Haves

Experience with an HRIS or similar database system.
Post-secondary education in People & Culture, Business Administration, or a related field, or demonstrated equivalency through experience.
Experience working in a non-profit or social services environment.
Familiarity with Ceridian Dayforce or a comparable HRIS platform.
Interest in pursuing a career in HR.

Responsibilities

Prepare standard HR documents, including reference checks, employment and offer letters, change-of-status letters, relevant criminal record checks, and correspondence, under the direction of HR Coordinators and the Director HR Operations and Corporate Services.
Process new-hire documentation, employment contracts, and onboarding materials accurately and on time.
Coordinate and support employee onboarding, liaising with managers, IT, and Payroll to help new employees get set up.
Administer employee record changes, role changes, compensation adjustments, leaves of absence, and terminations in Dayforce, with appropriate documentation.
Maintain accurate and complete digital and physical employee files in compliance with privacy legislation and records management policies.
Update employee records in Ceridian Dayforce as directed and flag discrepancies for review.
Distribute HR communications, policy updates, and notices to employees as directed.
Support onboarding logistics, including document collection, system access requests, and orientation scheduling.
Support offboarding logistics and documentation, including system access and exit logistics, in partnership with managers and the Director HR Operations and Corporate Services.
Administer benefit enrolments, changes, terminations, and related documentation and track outstanding items.
Process new-hire benefit enrolments within required timelines.
Administer benefits changes triggered by qualifying life events, such as marriage, birth, adoption, or separation.
Respond to basic employee benefits queries under the direction of the Benefits Specialist and escalate questions beyond straightforward information requests.
Assist with coordinating and distributing benefits communications and materials.
Maintain accurate benefits-related records and files in accordance with privacy policies.
Assist HR Coordinators with transactional recruitment support as required.
Assist with preparing and distributing HR reports and standard data pulls as directed.
Contribute to documenting Shared Services processes and standard operating procedures.
Handle employee information discreetly and in compliance with FOIPPA and Connective privacy policies.
Ensure administrative work reflects applicable employment standards and organizational policy requirements.
Escalate queries or situations requiring judgment beyond the role's scope to the appropriate HR Coordinator or Director.
Perform other duties as assigned.