HR Administrator

DUNCAN PARNELL INC•Charlotte, NC

About The Position

The HR Administrator is responsible for accurate, timely, and compliant multi-state payroll processing for the Duncan-Parnell portfolio of companies. The role has primary responsibility for biweekly and monthly payroll in Paylocity, payroll data integrity, tax withholding and reporting, and integration between payroll and HR systems. Reporting to the Director, the HR Administrator works with HR, Accounting, and department leaders to ensure accurate employee pay and compliance with applicable federal, state, and local payroll regulations. The position also supports Paylocity administration and HRIS data integrity, payroll reporting and documentation, benefits-related payroll activities, audits, and onboarding backup. Duties may extend beyond the listed responsibilities as requested by management.

Requirements

Extensive working knowledge of Paylocity payroll and HRIS software.
Strong knowledge of multi-state payroll processing, wage and hour laws, and federal and state tax withholding requirements.
High degree of accuracy and attention to detail, with strong analytical and problem-solving skills.
Ability to maintain strict confidentiality when handling sensitive employee and compensation data.
Strong organizational and time-management skills, with the ability to meet recurring payroll deadlines.
Strong written and verbal communication skills, including the ability to explain payroll and tax concepts to non-technical staff.
Proficiency in Microsoft Excel and Office applications.
Bachelor's degree in Accounting, Human Resources, Business Administration, or a related field; equivalent experience is considered.
At least 2 years of progressive payroll experience, including multi-state payroll processing.
Hands-on experience administering Paylocity or a comparable payroll/HRIS platform.
Must support and abide by Duncan-Parnell’s values, mission, policies, and practices.
Must be able to perform critical physical tasks supporting the position's core functions, including sitting, standing, and walking.

Nice To Haves

Experience in a multi-entity or multi-location organization.
FPC, PHR, and/or SHRM-CP certification.

Responsibilities

Process accurate and timely multi-state payroll for hourly, salaried, and multi-location employees using Paylocity.
Review and validate timekeeping data, new hires, terminations, status changes, garnishments, and other payroll inputs before each payroll run.
Calculate and process off-cycle payments, retroactive pay, bonuses, commissions, and final paychecks according to state-specific requirements.
Reconcile payroll registers, general ledger postings, and payroll-related accounts before and after each payroll cycle.
Respond to employee payroll inquiries and resolve discrepancies promptly and professionally.
Set up, calculate, and remit federal, state, and local tax withholdings across the states in which the company operates.
Monitor and apply changes in multi-state payroll tax laws, wage and hour regulations, and reciprocity agreements; register new tax jurisdictions as needed.
Prepare and review quarterly and annual payroll tax filings and work with Paylocity's tax service on filing accuracy and notice resolution.
Maintain compliance with wage garnishment orders, child support withholding, and other legally mandated deductions.
Support internal and external payroll audits by providing requested documentation and analysis.
Assist with Paylocity administration, including maintaining employee records, pay codes, tax profiles, benefit deductions, and organizational structures.
Audit and reconcile data between Paylocity and other HR, benefits, and financial systems.
Maintain payroll and HRIS reports, dashboards, and metrics for HR, Finance, and executive decision-making.
Maintain process documentation and assist with training HR and management users on payroll and HRIS functionality.
Assist management with overtime management and reporting.
Help confirm funding for 401(k), HSA, FSA, and other benefits in the ERP system, and enter payment vouchers as needed.
Assist with year-end payroll processes, including W-2 preparation, benefit reconciliations, and annual limit updates.
Support open enrollment and benefits administration related to payroll deductions and system setup.
Compile data and reports for AAP and VETS reporting requirements.
Assist the Director with payroll and workers' compensation audits as needed.
Perform additional duties as requested by management.
Serve as backup for onboarding new employees.