HR Admin Assistant

Gorilla Circuits • San Jose, CA

21h • $22 - $26

About The Position

The HR Administrative Assistant provides administrative and operational support to the Human Resources department. The position coordinates recruitment activities, assists with new-hire onboarding and orientation, maintains employee records, reviews timesheets, provides front desk coverage, and supports employee events and general HR projects. It helps ensure daily HR activities are completed accurately, efficiently, and on time while providing a positive experience for candidates and employees. Occasional travel between company locations may be required to support HR operations and employee activities.

Requirements

• High school diploma or equivalent.
• Strong organizational and time management skills.
• Good written and verbal communication skills.
• Ability to handle confidential employee information with discretion.
• Strong attention to detail and accuracy.
• Ability to multitask and prioritize responsibilities in a fast-paced environment.
• Proficiency in Microsoft Office, including Outlook, Word, and Excel.
• Ability to work professionally with employees, candidates, supervisors, and management at all levels.
• Reliable transportation and ability to travel between company locations as needed.

Nice To Haves

• Previous administrative or office experience preferred.
• HR or recruiting experience is a plus.
• Experience with HRIS or payroll systems is a plus.

Responsibilities

• Post approved job openings on designated job boards and recruiting platforms; review applications, organize candidate information, schedule interviews, communicate interview details and follow-ups, maintain applicant records, and support recruitment administration.
• Prepare new-hire paperwork and onboarding documents; coordinate start dates and orientation schedules; conduct or assist with orientation; track required documentation; coordinate with IT and department supervisors; and assist with offboarding paperwork and records.
• Review timesheets for missing punches, errors, and discrepancies; follow up with employees and supervisors; organize timekeeping information for payroll processing; enter approved adjustments; maintain supporting records; and escalate issues as needed.
• Provide front desk coverage by greeting visitors, answering calls, and directing inquiries; assist with routine employee HR questions; distribute HR forms and communications; and maintain a welcoming, professional environment.
• Maintain accurate employee personnel files; enter approved employee information and status changes into the HRIS; track missing documents; prepare employee letters and forms; safeguard confidentiality; prepare requested daily reports; and support general HR projects.
• Assist in planning, coordinating, setting up, and cleaning up company employee events, celebrations, and activities; purchase and coordinate refreshments; manage food orders, pickups, and deliveries; and distribute refreshments.
• Coordinate employee training schedules, maintain attendance records, and track required training documents and certifications.
• Assist with HR reports, including headcount, hiring, turnover, and training information; provide general administrative support; and complete other administrative duties and projects as requested.
• Travel between company locations as needed to support HR activities, employee events, and administrative responsibilities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED