House Manager & Family Assistant (with Meal Prep)

Sage Haus•Los Gatos, CA

5d•$35 - $45•Onsite

About The Position

This is a part-time House Manager & Family Assistant role, requiring 20-25 hours per week with flexible scheduling. The position involves managing household systems, laundry, organization, inventory, vendor oversight, meal preparation, and some pet and childcare support. The ideal candidate is a seasoned, proactive, and detail-oriented individual who can anticipate needs and maintain a well-organized and calm home environment for a busy family of four with two young children and a dog.

Requirements

Must be authorized to work in the United States.
Maintain a smoke-free environment.
Reliable personal transportation required; mileage reimbursement provided.
Basic vaccinations required. Candidates are required to be up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines (including standard recommended adult vaccinations), subject to applicable legal accommodations.
Must be comfortable around a high-energy, medium-sized dog.
Must be comfortable working with infants and young children.

Nice To Haves

Seasonal flu and COVID vaccinations preferred.
CPR and First Aid certification preferred.
A dry sense of humor.

Responsibilities

Wash, fold, and organize laundry with meticulous attention to garment care labels
Treat stains proactively using Branch Basics products and appropriate techniques
Iron and steam garments; provide special care for delicate items
Rotate linens (sheets, towels, bedding)
Maintain a tidy, well-stocked laundry area
Create and maintain household organization systems throughout the home
Perform light tidying, vacuuming as needed, and daily resets of common areas — surfaces and high-traffic zones, mudroom, entryway
Prep home before cleaners arrive and direct cleaners on priorities during visits
Perform basic cleaning duties if cleaners cancel or reschedule, or if a space or surface needs a mid-week clean
Maintain kitchen surfaces, cycle through dishes, and keep appliances clean and functioning (including coffee machine daily/weekly maintenance)
Clean and refill humidifiers and air purifiers
Change batteries, light bulbs, and smoke detector batteries as needed
Indoor plant care as needed
Event/holiday/guest prep as needed
Occasional seasonal swaps (clothing, décor, bedding)
Occasionally prepare and coordinate donation drop-offs
Support packing and unpacking for family travel
Manage household supply lists and proactively restock the pantry, fridge, and general supplies.
Handle mail, packages, and returns as needed
Break down boxes and manage household recycling as needed
Gift shopping and dry cleaning drop-off/pickup as needed
Wash, chop, and prep produce (especially post farmers market hauls), with increased support when one parent is traveling
Prep healthy snacks focused on whole foods
Grocery shopping (in-person or order-based)
Kitchen clean-up and ongoing maintenance
Defrost and prepare dog's frozen food daily
Administer daily medication (given in a ball of meat), as needed
Walk the dog as needed
Maintain pet supply inventory (food, poop bags, etc.)
Pet sitting 1-2 times per year during family vacations
Oversee and coordinate with cleaners, contractors, and landscapers
Be present during construction or contractor visits as needed
Manage outdoor spaces: reset furniture, wipe down grill and surfaces, direct cleaners to outdoor areas, and proactively flag any issues (including pool maintenance concerns once the pool is complete)
Research and coordinate repair quotes as needed
Backup childcare as needed if nanny is unavailable (drop-offs, pickups, snack prep, light supervision)
Occasional deep cleaning coordination with cleaners (fridge, oven, baseboards)
Organizational projects for toys and kids' gear as needed
Miscellaneous household tasks (e.g., cleaning makeup brushes, calendar management as needed)