House Manager & Family Assistant with Meal Prep

Sage Haus•Santa Monica, CA

7d•$35 - $40•Hybrid

About The Position

This is a part-time role (25-30 hours per week, with 25 hours guaranteed) for a House Manager & Family Assistant with Meal Prep in Santa Monica, CA. The position involves supporting a dynamic family with two school-age children. The role requires strong communication, consistency, and follow-through to maintain a warm, calm, and well-cared-for home environment. The ideal candidate will be proactive, dependable, warm, and comfortable balancing structure with flexibility. Responsibilities include household organization, meal preparation, family logistics, and supporting children's routines. The role also involves managing household systems, coordinating with vendors, and ensuring the home runs smoothly. The family values a candidate who takes pride in their work, brings care and intention to responsibilities, and has strong executive-functioning skills to support children in developing their own habits. The daily schedule is divided between household support in the first part of the day and child-focused responsibilities in the afternoon, including school pickups, homework support, and meal preparation. The role requires confidence, independence, good judgment, and proactive communication. The family is looking for someone to become a trusted partner and create greater ease and consistency throughout the home.

Requirements

Maintain a smoke-free environment.
Must be authorized to work in the United States.
Own reliable transportation; mileage reimbursed for errands
Comfortable around water and pools; able to confidently supervise children near a pool
Must be up to date on AAP- and CDC-recommended vaccinations, including current COVID-19 and seasonal flu vaccines. Proof required; legal accommodations apply.
Strong executive-functioning skills
Ability to guide children through homework, instrument practice, activity preparation, and everyday responsibilities with warmth, confidence, consistency, and clear structure.
Firm but caring style when redirection is needed.
Proactive communication, anticipate needs, flag concerns early, and move priorities forward without constant direction.
Ability to identify what needs attention, arrange and oversee service appointments, and help make the most of the systems already in place.
Flexibility and calm to manage multiple priorities.
Ability to blend naturally into the family.
A background check is required.

Nice To Haves

CPR and First Aid certification preferred; family will cover cost of certification if not yet obtained

Responsibilities

Afternoon school pickups and activity drop-offs
Light supervision and backup childcare, including playdate oversight including the ability to confidently monitor children around the pool
Support children with homework, instrument practice, and daily routines
Prep backpacks, clothing, lunches or snacks for school
Kid-related errands
Date night childcare coverage, built into Thursday evening schedule
Dinner prep and cooking as needed; batch cooking also welcome
Accommodate one vegetarian household member; a preference for poultry and fish
Physical grocery shopping for gaps and urgent items; grocery ordering to be managed independently once established
Kitchen cleanup and maintenance after meal prep
Daily resets throughout the home; prep spaces before housekeeper visits
Light tidying including dishes, load/unload dishwasher, wipe surfaces and vacuuming high-traffic as needed (e.g., sand at entry from beach proximity)
Perform routine checks and minor upkeep throughout the home, including air filters, smoke detectors, light bulbs etc
Seasonal outdoor preparation including covering exterior items ahead of rain, and managing wind and leaf cleanup
Holiday and seasonal decor swaps; event and guest prep
Laundry support in collaboration with housekeeper (processing loads on non-housekeeper days)
Specific focus on managing sports uniforms through the wash and ensuring they are washed and put away in time for the next sporting event
Maintain a tidy and well-stocked laundry area
Restock pantry, fridge, and general household supplies; manage running supply lists
Manage household subscriptions (Amazon, Costco, Target)
Run errands, including grocery shopping, returns, and other household needs
Mail and package handling and sorting
Breaking down of boxes
Periodic deep cleans of fridge, oven, and appliances
Refresh of high-traffic areas including mudroom, garage, and entryway
Organizational overhauls for toys, sports gear, and storage areas as needed
Cleaning of humidifiers and air purifiers
Fueling, cleaning, and organizing the family vehicle
Oversee contractors and landscapers
Research/coordinate repairs and quotes
Seasonal property maintenance (prep for rain/wind)
Manage outdoor spaces
Calendar management for household and family schedules
Receipt tracking for household or family purchases
Vendor research and coordination for repairs
Event and appointment research (birthday party planning, scheduling around school and holiday calendars)
Travel planning support as needed