House Manager & Family Assistant with Meal Prep

Sage Haus•Santa Monica, CA

6d•Onsite

About The Position

We are a warm, engaged family living just steps from the beach in Santa Monica. Both parents are professionals who work from home full-time, so our days are active, connected, and always moving. We have two school-age children who are curious, energetic, and involved in a wide range of activities, including sports, music, and academic enrichment. Our weeks are full and varied, and we are looking for someone who enjoys supporting a dynamic household and can confidently help keep the many moving pieces organized. Communication, consistency, and follow-through are very important to us. We value a home environment that feels warm, calm, and well cared for, even on busy days. We enjoy sharing meals together when schedules allow, and we appreciate someone who communicates openly, notices what needs attention, and takes pride in creating greater ease for the family. Our children have benefited from the support of trusted caregivers and household professionals over the years. We are now looking for someone who can become another steady, encouraging presence in their lives—someone who can reinforce routines, help them stay organized, motivate them with warmth and confidence, and support them as they grow in independence. We also have a wonderful, long-tenured housekeeper who is a trusted part of our household. This role is designed to complement her work by providing additional support during the afternoon hours, helping with family logistics, household resets, organization, and the day-to-day details that keep everything running smoothly. Our home is newer and includes several household systems, appliances, and organizational tools that are not yet being used to their full potential. We would love to find someone who enjoys learning how a home functions, identifying areas that need improvement, and taking ownership of creating practical systems that make daily life more efficient. This may include organizing existing processes, troubleshooting minor issues, coordinating with vendors when needed, and helping the family get the most out of the home’s features. More than anything, we are looking for someone who will show up consistently, communicate thoughtfully, and genuinely become part of the rhythm of our family. The right person will be proactive, dependable, warm, and comfortable balancing structure with flexibility as the needs of the household evolve.

Requirements

Maintain a smoke-free environment.
Must be authorized to work in the United States.
Own reliable transportation; mileage reimbursed for errands
Comfortable around water and pools; able to confidently supervise children near a pool
Must be up to date on AAP- and CDC-recommended vaccinations, including current COVID-19 and seasonal flu vaccines. Proof required; legal accommodations apply.
Strong executive-functioning skills are essential, particularly when supporting children who are still developing those habits.
A steady, non-parental motivating presence who can guide children through homework, instrument practice, activity preparation, and everyday responsibilities.
Confidence, independence, good judgment, and proactive communication are key.
Flexibility and calm are essential.
Ability to manage multiple priorities.

Nice To Haves

CPR and First Aid certification preferred; family will cover cost of certification if not yet obtained

Responsibilities

Afternoon school pickups and activity drop-offs
Light supervision and backup childcare, including playdate oversight including the ability to confidently monitor children around the pool
Support children with homework, instrument practice, and daily routines
Prep backpacks, clothing, lunches or snacks for school
Kid-related errands
Date night childcare coverage, built into Thursday evening schedule
Dinner prep and cooking as needed; batch cooking also welcome
Accommodate one vegetarian household member; a preference for poultry and fish
Physical grocery shopping for gaps and urgent items; grocery ordering to be managed independently once established
Kitchen cleanup and maintenance after meal prep
Daily resets throughout the home; prep spaces before housekeeper visits
Light tidying including dishes, load/unload dishwasher, wipe surfaces and vacuuming high-traffic as needed (e.g., sand at entry from beach proximity)
Perform routine checks and minor upkeep throughout the home, including air filters, smoke detectors, light bulbs etc
Seasonal outdoor preparation including covering exterior items ahead of rain, and managing wind and leaf cleanup
Holiday and seasonal decor swaps; event and guest prep
Laundry support in collaboration with housekeeper (processing loads on non-housekeeper days)
Specific focus on managing sports uniforms through the wash and ensuring they are washed and put away in time for the next sporting event
Maintain a tidy and well-stocked laundry area
Restock pantry, fridge, and general household supplies; manage running supply lists
Manage household subscriptions (Amazon, Costco, Target)
Run errands, including grocery shopping, returns, and other household needs
Mail and package handling and sorting
Breaking down of boxes
Periodic deep cleans of fridge, oven, and appliances
Refresh of high-traffic areas including mudroom, garage, and entryway
Organizational overhauls for toys, sports gear, and storage areas as needed
Cleaning of humidifiers and air purifiers
Fueling, cleaning, and organizing the family vehicle
Oversee contractors and landscapers
Research/coordinate repairs and quotes
Seasonal property maintenance (prep for rain/wind)
Manage outdoor spaces
Calendar management for household and family schedules
Receipt tracking for household or family purchases
Vendor research and coordination for repairs
Event and appointment research (birthday party planning, scheduling around school and holiday calendars)
Travel planning support as needed