House Manager & Family Assistant (with Meal Prep)

Sage Haus•Los Gatos, CA

5d•Onsite

About The Position

This is a part-time House Manager & Family Assistant role, requiring 20-25 hours per week, with flexible scheduling Monday through Sunday. The position involves managing household organization, laundry, inventory, errands, meal prep support, pet care, and vendor oversight. The family is active and has two young children (6 months and 2.5 years old) and a dog. The role requires a proactive, detail-oriented individual who can create and maintain household systems, anticipate needs, and work alongside other household staff. The family values a well-run, organized, and healthy home environment.

Requirements

Must be authorized to work in the United States.
Maintain a smoke-free environment.
Reliable personal transportation required.
Basic vaccinations required.
Candidates are required to be up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines (including standard recommended adult vaccinations), subject to applicable legal accommodations.
Must be comfortable around a high-energy, medium-sized dog.
Must be comfortable working with infants and young children.

Nice To Haves

Seasonal flu and COVID vaccinations preferred.
CPR and First Aid certification preferred.
Dry sense of humor.

Responsibilities

Wash, fold, and organize laundry with meticulous attention to garment care labels.
Treat stains proactively using Branch Basics products and appropriate techniques.
Iron and steam garments; provide special care for delicate items.
Rotate linens (sheets, towels, bedding).
Maintain a tidy, well-stocked laundry area.
Create and maintain household organization systems throughout the home.
Perform light tidying, vacuuming as needed, and daily resets of common areas.
Prep home before cleaners arrive and direct cleaners on priorities during visits.
Perform basic cleaning duties if cleaners cancel or reschedule, or if a space or surface needs a mid-week clean.
Maintain kitchen surfaces, cycle through dishes, and keep appliances clean and functioning.
Clean and refill humidifiers and air purifiers.
Change batteries, light bulbs, and smoke detector batteries as needed.
Indoor plant care as needed.
Event/holiday/guest prep as needed.
Occasional seasonal swaps (clothing, décor, bedding).
Occasionally prepare and coordinate donation drop-offs.
Support packing and unpacking for family travel.
Manage household supply lists and proactively restock the pantry, fridge, and general supplies.
Handle mail, packages, and returns as needed.
Break down boxes and manage household recycling as needed.
Gift shopping and dry cleaning drop-off/pickup as needed.
Wash, chop, and prep produce.
Prep healthy snacks focused on whole foods.
Grocery shopping (in-person or order-based).
Kitchen clean-up and ongoing maintenance.
Defrost and prepare dog's frozen food daily.
Administer daily medication to the dog, as needed.
Walk the dog as needed.
Maintain pet supply inventory (food, poop bags, etc.).
Pet sitting 1-2 times per year during family vacations.
Oversee and coordinate with cleaners, contractors, and landscapers.
Be present during construction or contractor visits as needed.
Manage outdoor spaces: reset furniture, wipe down grill and surfaces, direct cleaners to outdoor areas, and proactively flag any issues.
Research and coordinate repair quotes as needed.
Backup childcare as needed if nanny is unavailable (drop-offs, pickups, snack prep, light supervision).
Occasional deep cleaning coordination with cleaners (fridge, oven, baseboards).
Organizational projects for toys and kids' gear as needed.
Miscellaneous household tasks (e.g., cleaning makeup brushes, calendar management as needed).