House Manager & Family Assistant (with Light Childcare)

Sage Haus•Santa Monica, CA

61d•Onsite

About The Position

This is a part-time House Manager & Family Assistant role in Santa Monica, CA, requiring 20-30 hours per week, Monday through Friday, starting at 10:00 AM. The position involves maintaining a well-organized and healthy home environment for an active family of four, including two school-aged children and two small dogs. The role requires someone highly organized, detail-oriented, and proactive to manage household systems, vendors, inventory, and provide light childcare and family support. The family has a flexible and unstructured schedule, necessitating a consistent and reliable individual to manage the home base. The role also includes routine care for a second nearby property. The ideal candidate will be tech-savvy, comfortable with dogs and children, and possess excellent time management and communication skills.

Requirements

Maintain a smoke-free environment.
Must be authorized to work in the United States.
Reliable transportation required.
Candidates are required to be up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines (including COVID-19 and influenza), subject to applicable legal accommodations.
Tech-savvy—proficiency in Google Suite, including Google Calendar, and household automation systems.
Comfort and experience working with dogs.
Experience working with school-age children (ages 8 and 11).
High emotional intelligence.
Takes professional boundaries seriously.
Excellent time management skills.
Ability to balance competing priorities with ease.
Comfortable adapting to a more fluid schedule.
Ability to anticipate needs.
Must be comfortable and have experience working with dogs and school-age children (ages 8 and 11).
Feel aligned with a lifestyle that values health, wellness, and active, intentional living.
Must pass a background check.
Must sign an NDA.

Nice To Haves

CPR and First Aid certification preferred.

Responsibilities

Provide reliable backup support for local school pickups and activity drop-offs as needed.
Offer light after-school supervision during afternoon hours as needed.
Prepare backpacks, clothing, and snacks for school days.
Coordinate playdates and kid-related logistics.
Support weekly date night coverage, including proactively sourcing babysitter backup when needed.
Engage meaningfully with the children during supervision time, including homework support.
Create and maintain functional household organization systems.
Perform daily resets and prep home for cleaning crew visits.
Light tidying throughout the day (dishes, surfaces, high-traffic areas).
Manage seasonal swaps for kids' clothing, décor, and bedding.
Coordinate donation drop-offs.
Prepare home for events, holidays, and guests.
Assist with packing and unpacking for family travel.
Care for indoor plants and maintain fresh flowers.
Proactively change batteries, light bulbs, and smoke detectors.
Restock pantry, fridge, and household supplies.
Maintain running household supply lists.
Manage household orders and subscriptions (Amazon, etc).
Handle returns, dry cleaning, and gift shopping.
Manage mail, packages, and box breakdown.
Prep healthy meals and snacks (chopping, washing, prepping ingredients).
Prepare simple school lunches for two children, five days per week.
Handle grocery shopping.
Assist in sourcing a meal prep chef for batch cooking support.
Maintain a clean and organized kitchen.
Wash, fold, and organize laundry.
Handle ironing, steaming, and special garment care as needed.
Keep laundry areas tidy and well stocked.
Serve as backup for walking dogs (they have regular dog walker), food and water (also children's responsibility).
Schedule and transport dogs to vet and grooming appointments.
Maintain pet supply inventory (food, treats, supplies).
Schedule and coordinate family vehicle maintenance.
Keep family vehicle fueled, clean, and organized.
Oversee and coordinate existing vendors (cleaning crew, landscapers, pool service, HVAC).
Research, solicit quotes, and coordinate repairs and projects.
Manage outdoor spaces and seasonal property maintenance.
Handle simple maintenance tasks independently when appropriate, using good judgment about when to DIY versus call a professional.
Conduct routine walkthroughs of a second nearby property (check systems, run water, inspect for issues).
Coordinate vendors and ensure property readiness at the secondary location as needed.
Oversee home systems (HVAC, security, pool) via app-based controls and existing vendor relationships.
Manage and maintain the family's Google Calendar with a high degree of accuracy — adding, updating, and tracking all appointments, activities, and events.
Monitor household email and translate incoming information into calendar entries and action items.
Coordinate family appointments (medical, dental, and other recurring needs).
Support travel planning and logistics in coordination with the family's travel advisor, including weather checks and packing support.
Coordinate occasional deep cleaning tasks with cleaning crew (fridge, oven, baseboards).
Refresh garage and entry areas as needed.
Lead organizational projects focused on kids' rooms, toys, gear, and clothing.