House Manager / Family Assistant (with Childcare and Meal Prep)

Sage Haus • Salem, OR

1d • Onsite

About The Position

The House Manager / Family Assistant supports a family of five in Salem, Oregon, keeping the household running smoothly while providing childcare for the youngest child and support for the older children’s routines. The role combines attentive childcare, meal planning and preparation, household organization and maintenance, laundry, errands, pet care, vehicle upkeep, and administrative assistance. The family values consistency, trust, structure, and a long-term working relationship. The employee is expected to maintain established household systems, communicate professionally, and work independently without needing daily direction.

This is a part-time position of approximately 28 hours per week, scheduled Tuesday through Thursday between 8:30 AM and 6:00 PM, with some flexibility on Mondays or Fridays as needed. The family guarantees 28 hours during regularly scheduled workweeks, including when the family is traveling. Compensation is $28–$35 per hour based on experience, paid via W-2 through Poppins Payroll. The start date is as soon as possible.

The role includes picking up the youngest child from preschool at 11:45 AM and providing attentive care, supporting after-school routines, and preparing meals that comply strictly with the family’s detailed dietary restrictions and allergies. Other duties include maintaining household organization and cleanliness, managing laundry and supplies, assisting with errands and seasonal or event preparations, caring for the family dog and plants, coordinating vehicle maintenance, and keeping household calendars and children’s appointment schedules up to date. Occasional date-night or travel coverage, house sitting, and pet sitting may be requested by mutual agreement.

Requirements

• Valid driver’s license with a clean driving record.
• Reliable personal transportation; mileage reimbursement is provided for on-the-job driving.
• Current CPR and First Aid certification.
• Ability to navigate stairs throughout the day.
• Ability to lift up to 32 lbs.
• Maintain a smoke-free environment.
• Remain fragrance-free while on the job.
• Must be authorized to work in the United States.
• Be up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines, subject to applicable legal accommodations.
• Comfort and care in a household with multiple food allergies; dietary restrictions must be followed carefully.
• Warmth with children, patience and playfulness with a young child, and professional communication and conduct.
• Ability to work independently, follow established systems, and maintain household organization without daily direction.
• Organized, detail-oriented, punctual, and flexible.
• Trustworthy and safe when driving children.
• Submit a short introduction letter, an updated resume, and three professional references with contact information.
• Complete a background check.

Nice To Haves

• Comfort handling a young dog still in leash training and willingness to help with dog walks.
• Ability to suggest new recipes for family approval.

Responsibilities

• Pick up the youngest child from preschool daily at 11:45 AM; provide engaged care while the child is awake and supervision during rest.
• Occasionally pick children up at the bus stop and transport them to evening activities, such as dance.
• Support older children’s after-school routines, including unpacking backpacks, helping them complete homework at the table without screens, and setting the dinner table.
• Help pack lunch for one child a couple of days per week and assist with child-related errands.
• Provide occasional date-night and travel coverage, and assist with pet sitting and house sitting when mutually agreed upon.
• Plan and prepare three family dinners per week, prepare three adult lunches per week and fresh lunches daily for the youngest child, and bake muffins or similar items weekly.
• Prepare batch-prepped meal components as time allows, follow the family recipe book, and submit new recipe ideas for family approval.
• Follow all dietary restrictions when preparing food, including specified anaphylactic allergies, other allergies and intolerances, no food dyes for one child, and no refined sugar in cooking; prepare one meal for the whole family.
• Order groceries online, wash and prepare groceries, and organize them upon arrival.
• Keep the kitchen clean and functional throughout the day, including taking out trash as needed.
• Manage household laundry from washing through putting items away; refresh linens for one bed weekly and refresh towels; keep the laundry area stocked and organized.
• Maintain existing household organization systems and tidy and reset household spaces daily, including dishes, wiping surfaces, and vacuuming high-traffic areas after the morning rush.
• Prepare the home for the Thursday housekeeper and assist with seasonal clothing, bedding, and decor swaps using provided checklists.
• Support event and holiday preparations, including Thanksgiving and Christmas hosting; pack children’s belongings before family trips and unpack household items after trips.
• Care for three indoor plants and replace batteries, light bulbs, and air filters as needed.
• Keep pantry, refrigerator, and household supplies stocked; manage supply lists and subscriptions through a shared tablet.
• Run errands including pharmacy trips, returns, package handling, breaking down boxes, donation drop-offs, and consignment shop trips.
• Deep clean the refrigerator and pantry as needed, refresh the mudroom and entryway monthly, and assist with occasional organization projects.
• Schedule and coordinate family vehicle maintenance and keep the vehicle fueled and clean as needed.
• Feed the dog, provide daily backyard access, optionally help walk the dog, schedule veterinary and grooming appointments, and keep pet supplies stocked through existing subscriptions.
• Update the household Skylight calendar with relevant family information and assist with scheduling children’s dental and annual medical appointments.

Benefits

• Guaranteed 28 hours per week during regularly scheduled workweeks, including when the family is traveling.
• Mileage reimbursement for on-the-job driving.

What This Job Offers

• Job Type: Part-time
• Education Level: No Education Listed