House Manager / Family Assistant (with Childcare and Meal Prep)

Sage Haus • Salem, OR

2d • $28 - $35 • Onsite

About The Position

The House Manager / Family Assistant supports a family with three children, a young dog, and an established set of household systems. The role combines childcare, meal planning and preparation, household upkeep, organization, errands, pet care, and administrative support. The youngest child is home midday and needs attentive care; the older children benefit from support with after-school routines. The family is seeking a dependable, professional, detail-oriented person who can work independently, follow existing systems, respect the family’s values and routines, and communicate through written notes.

The position is part-time, approximately 28 hours per week, Tuesday through Thursday between 8:30 AM and 6:00 PM, with some flexibility on Mondays or Fridays as needed. The schedule includes a guaranteed 28 hours during regularly scheduled workweeks, including when the family is traveling. Compensation is $28 to $35 per hour based on experience, paid via W-2 through Poppins Payroll. The start date is as soon as possible.

Requirements

• Valid driver’s license with a clean driving record.
• Reliable personal transportation; mileage reimbursement is provided for on-the-job driving.
• CPR and First Aid certification.
• Ability to navigate stairs throughout the day.
• Ability to lift up to 32 lbs.
• Maintain a smoke-free environment.
• Be fragrance-free while on the job.
• Be authorized to work in the United States.
• Be up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines, subject to applicable legal accommodations.
• Take the household’s food allergies and dietary restrictions seriously and follow them carefully.
• Be organized, detail-oriented, punctual, and flexible; work independently and follow established household systems.
• Communicate professionally and use written notes rather than mid-day texts.

Nice To Haves

• Comfort handling a young dog still in leash training for optional walks.

Responsibilities

• Pick up the youngest child from preschool daily at 11:45 AM and provide engaged care during awake time and supervision during rest.
• Assist with occasional bus stop pickups and transportation to children’s activities, including a weekly dance activity when needed.
• Support the older children’s after-school routines, including unpacking backpacks, overseeing homework at the table without screens, and setting the dinner table.
• Help pack lunch for one child a couple of days per week and complete child-related errands as needed.
• Provide occasional date-night and travel coverage, and assist with pet sitting and house sitting when mutually agreed upon.
• Plan and prepare three family dinners per week, three adult lunches per week, and fresh daily lunches for the youngest child; batch-prep meal components as time allows.
• Bake muffins and similar items weekly and follow the family recipe book, proposing new recipes for family approval.
• Prepare meals in accordance with the family’s dietary restrictions and allergy requirements, and prepare one meal for the whole family.
• Order groceries online, then wash, prep, and organize groceries when they arrive.
• Keep the kitchen clean and functional throughout the day, including taking out trash as needed.
• Manage household laundry from washing through putting items away; refresh one bed’s linens weekly, manage towels, and keep the laundry area stocked and organized.
• Maintain household organization systems, tidy and reset spaces daily, handle dishes and surfaces, and vacuum high-traffic areas after the morning rush.
• Prepare the home ahead of the Thursday housekeeper and assist with seasonal clothing, bedding, and decor swaps using provided checklists.
• Support event and holiday preparations, including Thanksgiving and Christmas hosting, and pack and unpack children’s belongings for family trips.
• Care for three indoor plants and replace batteries, light bulbs, and air filters as needed.
• Keep pantry, refrigerator, and household supplies stocked; manage supply lists and subscriptions using the shared tablet.
• Run errands such as pharmacy trips, returns, package handling, breaking down boxes, donation drop-offs, and consignment shop trips.
• Deep clean the refrigerator and pantry as needed, refresh the mudroom and entryway monthly, and assist with occasional organization projects.
• Schedule and coordinate family vehicle maintenance, and keep the vehicle fueled and clean as needed.
• Feed the dog, provide daily backyard access, and schedule veterinary and grooming appointments as needed; keep pet supplies stocked through existing subscriptions.
• Optionally help walk the dog if comfortable handling a young dog still in leash training.
• Keep the household Skylight calendar updated and assist with scheduling children’s dental and annual medical appointments.

Benefits

• Guaranteed 28 hours per week during regularly scheduled workweeks, including when the family is traveling.
• Mileage reimbursement for on-the-job driving.

What This Job Offers

• Job Type: Part-time
• Education Level: No Education Listed