House Manager & Family Assistant (with Meal Prep Support)

Sage Haus•Newton, MA

1d•$35 - $40

About The Position

A family of four in Newton, Massachusetts is seeking a dependable, thoughtful, and proactive House Manager & Family Assistant to organize and manage household systems, logistics, and daily operations. The role supports household maintenance, meal planning and preparation, laundry, vehicle upkeep, calendar and administrative tasks, vendor coordination, inventory, and errands. The position is currently part-time for 20–25 hours per week, generally Monday, Wednesday, and Friday during flexible afternoon hours. Some calendar management and vendor calls may be completed remotely. The role does not initially include childcare, though the family anticipates it may grow over the next one to two years into approximately five days and 30–35 hours per week, with school pickup, child engagement, dinner preparation, occasional evening babysitting, and occasional weekend childcare while the family travels.

Requirements

Maintain a smoke-free environment.
Be authorized to work in the United States.
Have reliable transportation and a valid driver's license.
Be CPR and First Aid certified or willing to obtain certification.
Be able to navigate multiple flights of stairs throughout the day.
Be up to date on recommended vaccinations in line with American Academy of Pediatrics and CDC guidelines, including COVID-19 and influenza, subject to applicable legal accommodations.
Be highly detail-oriented, proactive, resourceful, and able to manage multiple priorities and adapt when plans change.
Communicate clearly and confidently and be comfortable coordinating with vendors and supporting family routines.
Be tech-savvy and comfortable using tools such as Google Calendar and Gmail.
Be warm, sociable, and comfortable as a consistent presence in a home where the family is often present.

Nice To Haves

A genuine interest in engaging with children, as childcare responsibilities may be added to the role over time.

Responsibilities

Build and implement household systems that create structure, consistency, and ease.
Proactively manage recurring household maintenance and upkeep, including smoke detectors, humidifiers, and air purifiers.
Coordinate donations and ongoing decluttering and organization.
Care for special or delicate household items, including furniture, coffee maker, robot vacuums, washing machine, and water filters.
Manage and clean the front and back porches weekly.
Establish and maintain a weekly meal-planning system aligned with the family’s schedule and preferences.
Prepare family-style dinners three times per week in larger batches for weeknights and weekends.
Coordinate grocery shopping and deliveries, including through Instacart and Amazon; receive and put away groceries.
Keep the kitchen stocked with ingredients and staples for planned meals and clean up after meal preparation.
Wash, fold, and organize adult laundry and towels while following care instructions for delicate garments.
Assist with ironing and steaming designated items and maintain a tidy, stocked laundry area.
Arrange monthly mobile or driveway car washes and coordinate vehicle fueling, cleaning, and routine maintenance scheduling.
Maintain and optimize household calendar systems, including Google Calendar, and accurately capture schedules, commitments, appointments, activities, and logistics.
Provide proactive reminders about events, appointments, deadlines, and schedule changes.
Coordinate school, camp, extracurricular, medical, and dental appointments and activities.
Identify travel and weekend getaway opportunities using the calendar and support travel arrangements, packing lists, and preparation.
Lead event and holiday planning, including guest lists, invitations, RSVPs, vendor coordination, and purchasing gifts, food, and other items.
Serve as the primary point of contact for household vendors, contractors, and service providers.
Research and coordinate maintenance, obtain quotes, schedule service, track completion, and maintain records.
Coordinate with the existing maintenance team during scheduled visits and follow up on outstanding items.
Oversee seasonal preparation of outdoor spaces, furniture, and entertaining areas.
Conduct weekly household walkthroughs to identify repairs and maintenance needs and source appropriate vendors.
Manage household supply inventory, anticipate needs, and keep pantry and household essentials stocked.
Coordinate grocery shopping and deliveries, returns, dry cleaning, gift purchases, and other household errands.
Handle incoming mail and packages, including breaking down boxes.