Estate Manager & Family Assistant with Meal Prep Support

Sage Haus•Draper, UT

3d•Onsite

About The Position

The Estate Manager & Family Assistant supports a family in Draper, Utah, with household management, personal and administrative assistance, oversight of multiple properties, meal preparation, errands, laundry, vehicle coordination, and pet care. The family maintains homes in Utah, Arizona, and Montana, as well as three Utah rental properties. The role helps keep the household organized and properties ready for family visits and transitions, while providing proactive, discreet, and reliable support. This is a part-time position for 15–20 hours per week, Monday through Thursday, preferably during midday to afternoon hours (approximately 3–4 hours per day). Compensation is $34–$38 per hour, based on experience. The start date is ASAP. The role requires a background check and an applicant submission of a short introductory letter, an updated resume, and three professional references with contact information.

Requirements

At least 2 years of experience in house management, personal assistance, or a similar household support role.
Reliable personal transportation.
Maintain a smoke-free environment.
CPR and First Aid certification, or willingness to obtain certification before the start date.
Be up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines, subject to applicable legal accommodations.
Ability to navigate multiple levels of a home throughout the day.
Authorization to work in the United States.
Honesty, trustworthiness, discretion, integrity, and respect for privacy and professional boundaries.
Proactive, resourceful, highly organized, and able to work independently, anticipate needs, manage competing priorities, adapt to changes, and communicate thoughtfully.

Responsibilities

Maintain household organization systems and perform daily resets to prepare the home for the Friday cleaning team.
Lightly tidy dishes, surfaces, and high-traffic areas throughout the week.
Manage trash and recycling, holiday decorating, seasonal décor transitions, travel packing and unpacking, indoor plants, household supply tracking, and routine changes of batteries, light bulbs, and smoke detectors.
Coordinate donation drop-offs and occasional marketplace sales of household items; organize toys and tidy the playroom after grandchildren's visits.
Manage the husband's calendar, including medical appointments, physical therapy, and Zoom calls, and provide weekly updates on completed and upcoming items.
Coordinate medication pickup and help ensure daily medications are taken as scheduled.
Support travel planning, event and appointment coordination, and tax-preparation document scanning and organization.
Provide occasional assistance to nearby family members during household travel, such as errands and prescription pickups.
Coordinate logistics and readiness across family properties in Utah, Arizona, and Montana.
Oversee three Utah rental properties, including routine walkthroughs, turnover coordination, and meeting contractors for repairs and touch-ups.
Monitor home systems such as HVAC, security, and pool systems through apps across properties.
Check the Utah home every few days during travel periods for mail, packages, and general upkeep, and ensure properties are guest- and family-ready during transitions.
Serve as the primary contact for existing vendors, including cleaners, landscapers, and pool service providers.
Research and coordinate repairs, maintenance quotes, contractor visits, and seasonal property maintenance.
Maintain and restock the pantry, refrigerator, and household supplies; manage household orders and subscriptions.
Handle returns, gift shopping and wrapping, errands, mail and package collection and sorting, and box breakdown.
Pick up prescriptions and pet medications monthly.
Prepare four simple, healthy home-cooked dinners per week and batch-prep breakfast; shop for groceries and clean and maintain the kitchen.
Take nut allergies into account when preparing meals for extended family gatherings.
Wash, fold, and organize laundry for both household members; keep laundry areas tidy and stocked; occasionally iron or steam items.
Schedule family vehicle maintenance, track registration renewals, coordinate smog or emissions testing, and provide light vehicle organization and cleaning.
Coordinate pet grooming appointments and meet the mobile groomer; provide occasional overnight pet sitting during family travel.