Full-time House Manager/Family Assistant with Childcare & Meal Prep Support

Sage Haus•Springfield, IL

4d•$28 - $32•Onsite

About The Position

A full-time House Manager/Family Assistant supporting a busy family of six, including four school-age children and a large dog. The role helps keep the home organized and running smoothly through household upkeep, laundry, meal preparation, errands, vendor coordination, administrative support, pet care, and childcare. The family values initiative, attention to detail, clear communication, professionalism, healthy boundaries, and a collaborative working relationship. The position is based in Springfield, Illinois, and is scheduled for 30–40 hours per week, with 30 hours guaranteed. During the school year, the core schedule is Monday through Friday until 6:00 PM, with flexible mid-morning start times. Summer hours may shift to approximately 8:00 AM–4:00 PM depending on childcare needs. Schedule changes are mutually agreed upon in advance. Compensation is $28–$32 per hour based on experience, with a $200 monthly healthcare stipend and paid time off. The start date is ASAP.

Requirements

Maintain a smoke-free environment, including no e-cigarettes.
Be authorized to work in the United States.
Have a valid driver’s license and clean driving record.
Have experience and comfort driving children.
Be able to navigate multiple flights of stairs throughout the day.
Be able to lift up to 50 pounds for limited periods to fulfill job duties.
Be comfortable working in a home with a calm, 120-pound dog.
Be able to navigate uneven outdoor terrain, including hills and stairs on the property.
Be comfortable supervising children near water.
Be proactive, self-motivated, detail-oriented, communicative, collaborative, and willing to take ownership and assist wherever needed.

Nice To Haves

CPR and First Aid certification upon hire.

Responsibilities

Maintain and improve household organizational systems, including areas added in a recent remodel.
Perform daily resets of common areas, including bathrooms, mudroom, and living spaces; load and unload the dishwasher, wipe surfaces, pick up clutter, empty trash, and maintain robot vacuums.
Manage children’s seasonal clothing transitions, hand-me-downs, labeled storage bins, donations, and seasonal items such as uniforms and winter gear.
Care for indoor plants and proactively replace and maintain household batteries, light bulbs, and supplies.
Support packing and unpacking for family travel and prepare the home for occasional events and guests.
Keep the family vehicle clean, fueled, and organized.
Wash, fold, and put away laundry for the family; rotate bedding and towels; maintain the laundry area; and wash dog bedding every other week in coordination with grooming days.
Plan and prepare approximately three dinners per week, maintain breakfast staples, batch-prepare breakfast items, prepare a daily school lunch for the youngest child, and wash, chop, and store produce for snacks.
Manage grocery shopping, including in-person and online orders, and keep the kitchen clean and organized.
Maintain a shared household supply list and restock pantry, refrigerator, and household essentials; manage Amazon subscriptions and household orders.
Sort and organize mail and packages, break down boxes, and run errands such as returns, dry-cleaning drop-off and pickup, and occasional gift shopping.
Provide safe transportation for children to school, activities, and appointments.
Supervise and provide age-appropriate care for children after school and during school closures; childcare needs may vary during summer depending on camp schedules.
Prepare snacks and gear for after-school activities and reinforce children’s routines and responsibility for their own spaces and chores.
Perform periodic deep cleaning of areas such as the refrigerator, oven, baseboards, and showers, and delegate tasks to the cleaning team as needed.
Replace air purifier and furniture filters monthly and maintain robot vacuums.
Develop and implement organizational systems as the household evolves after its remodel.
Maintain the dog’s automatic feeder and water, walk or accompany the dog if comfortable, coordinate biweekly grooming and transportation, manage vet appointments as needed, and maintain pet supplies.
Serve as the on-site contact for vendors, contractors, and service providers; coordinate with the cleaning crew and help onboard a new crew if needed.
Sweep and clear outdoor deck and patio areas using a light electric leaf blower; manage seasonal storage and setup of outdoor and lake items.
Monitor the household’s shared Skylight calendar, add events as needed, and remind parents about appointments, school events, and activities.
Track receipts and spending for household expenses on designated cards.
Potentially travel with the family on very occasional trips, depending on availability and interest.