Full-time House Manager & Family Assistant with Childcare Support

Sage Haus•Shaker Heights, OH

8d•$32 - $38•Onsite

About The Position

A full-time House Manager & Family Assistant with Childcare Support is sought for a warm, active family of four in Shaker Heights, Ohio. The household includes a preschooler, a newborn, and a senior Lab mix. The role combines childcare, household management, meal preparation, organization, errands, vendor coordination, pet care, and administrative support. The family seeks a proactive, dependable partner who can anticipate household needs, support routines, and help keep family life running smoothly while working alongside the parents. The position is approximately 30–35 hours per week. Core hours begin at 7:15 AM daily, with end times varying according to the day’s schedule; some days may end in the early afternoon. One longer, childcare-heavy day per week is anticipated, potentially Wednesday. Compensation is $32–$38 per hour, commensurate with experience. The start date is ASAP, and overlap with the current nanny, who is departing in early December, is strongly preferred. Responsibilities include managing the preschooler’s morning routine and school transportation, providing attentive care for both children as needed, maintaining household organization and daily resets, shopping and running errands, preparing family meals and snacks, managing laundry and linens, supporting contractors and household service providers, coordinating maintenance and seasonal tasks, assisting with family scheduling, and caring for the family dog. The role also includes special projects such as garage organization and toy rotation. Applicants must be authorized to work in the United States, have a reliable personal vehicle, maintain a smoke-free and fragrance-free environment, be comfortable in a home with a large senior dog, and be able to navigate stairs and lift up to 45 pounds for limited periods. Candidates must be comfortable supervising children near water and be up to date on recommended vaccinations, subject to applicable legal accommodations. CPR and First Aid certification is required, or must be obtained before starting. A background check is required.

Requirements

Must be authorized to work in the United States.
Must have a reliable personal vehicle; mileage reimbursement is provided, and the family supplies and installs a car seat.
Must maintain a smoke-free environment and an environment free from strong fragrances, such as perfumes.
Must be able to navigate multiple flights of stairs throughout the day.
Must be able to lift up to 45 pounds for limited periods.
Must be competent at swimming and comfortable supervising children near water.
Must hold CPR and First Aid certification or be willing to obtain it before starting.
Must be comfortable working in a home with a large, friendly senior dog (Lab mix).
Must be up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines, including MMR, Tdap, annual influenza, and COVID-19, subject to applicable legal accommodations.
Experience with infants and young children is sought.
Must be reliable, punctual, consistent, safety-conscious, and comfortable keeping a phone away while caring for children.
Must be able to start early in the morning and adapt to variable end times and changing daily needs.
Must be comfortable working in a busy home with ongoing renovation projects and a varied daily routine.
Must provide a brief letter explaining fit, an updated resume, and at least three professional references with contact information.
Must undergo a background check.

Nice To Haves

Overlap with the current nanny, who is departing in early December, is strongly preferred.
Ability to take on family meal planning over time.
Interest or comfort with a future puppy addition to the household.

Responsibilities

Manage the early morning routine, including preparing breakfast and getting the preschooler ready for school by 8:30 AM.
Provide safe and reliable transportation to and from school and children’s activities, including ballet, art class, and swim.
Provide attentive, engaging care for two children as needed throughout the day.
Prepare children’s clothing, rain gear, and other school items; track school reminders, folders, and gear; and keep the diaper bag stocked.
Maintain household organization systems and complete daily resets, including dishes, baby feeding supplies, surfaces, high-traffic vacuuming, and trash.
Prepare the home for twice-weekly housekeeping visits and maintain the mudroom as the primary drop zone.
Assist with seasonal clothing swaps, hand-me-down management, holiday décor, donation drop-offs, guest preparation, and travel packing and unpacking.
Care for indoor plants and proactively replace household batteries, light bulbs, and filters.
Restock pantry, refrigerator, and household supplies; maintain a shared inventory list; and keep beverage fridges stocked and organized.
Manage household Amazon and Chewy subscriptions; handle returns, dry-cleaning pickup and put-away, and other local errands.
Cook approximately three family dinners per week, batch-make healthy snacks, prepare children’s lunches and parents’ lunches, and wash, chop, and store produce.
Grocery shop in-store, including selecting quality produce and visiting a local bakery when able; follow the family’s stated food preferences and maintain kitchen cleanliness and organization.
Manage family laundry, including washing, folding, putting away, ironing, steaming, and special garment care; coordinate bedlinen rotation with housekeeping and maintain towels and the laundry area.
Serve as the on-site point of contact for contractors and collaborate with housekeeping and landscaping teams.
Research and coordinate repairs, quotes, and service providers; maintain a household maintenance calendar and coordinate seasonal maintenance scheduling for a nearby secondary property.
Maintain outdoor living spaces during warmer months, coordinate pool closing and winterization, and maintain the gym and sauna area.
Monitor the family calendar, flag upcoming appointments and activities, and grow into event and appointment coordination over time.
Feed and walk the family dog as needed, schedule and transport the dog to veterinary and grooming appointments, administer medication, and maintain pet supplies.
Track and delegate deep-cleaning tasks to housekeeping staff, monitor and replace air-purifier filters, assist with a garage organization project, and rotate toys as the baby develops.
Schedule vehicle maintenance as requested and fuel, lightly clean, and organize family vehicles as needed.