Full-time House Manager & Family Assistant with Childcare Support

Sage Haus•Shaker Heights, OH

7d•Onsite

About The Position

A full-time House Manager & Family Assistant role supporting a family of four in Shaker Heights, Ohio. The household includes a preschooler, a newborn, and a senior dog, with home projects still underway after a recent renovation. The role combines childcare support, household management, meal preparation, errands, laundry, vendor coordination, pet care, and administrative assistance. The family seeks a proactive, dependable partner who can anticipate household needs, help maintain routines, and contribute to a welcoming, organized home. The schedule is approximately 30–35 hours per week, with core hours beginning at 7:15 AM daily. End times vary, with some days ending in the early afternoon; one longer, childcare-heavy day per week is anticipated, potentially Wednesday. The start date is ASAP, and an overlap with the current nanny, who is departing in early December, is strongly preferred. Compensation is to be determined based on rate feedback.

Requirements

Must be authorized to work in the United States.
Must maintain a smoke-free environment and an environment free from strong fragrances.
Reliable personal vehicle required; mileage reimbursement is provided, and the family supplies and installs a car seat.
Ability to navigate multiple flights of stairs throughout the day.
Ability to lift up to 45 pounds for limited periods.
Swim competence and comfort supervising children near water.
Current CPR and First Aid certification, or willingness to obtain certification before starting.
Comfort working in a home with a large, friendly senior Lab mix.
Up-to-date recommended vaccinations in line with American Academy of Pediatrics and CDC guidelines, including MMR, Tdap, annual influenza, and COVID-19, subject to applicable legal accommodations.
Experience with infants and young children.
Reliable, punctual, and consistent; takes child safety seriously and keeps phone use away while caring for children.
Able to work proactively and independently, anticipate household needs, and adapt to a busy, changing household.
Comfortable with early morning starts and outdoor play in all weather.
Submit a brief letter explaining fit, an updated resume, and at least three professional references with contact information.
Background check required.

Responsibilities

Manage the early morning routine, including preparing breakfast and getting the preschooler ready and to school by 8:30 AM.
Provide safe, reliable transportation to and from school and after-school activities.
Provide attentive, engaging care for the two children as needed throughout the day.
Prepare children's clothing, rain gear, and school items; track school reminders, folders, and gear; keep the diaper bag stocked.
Maintain and adapt household organization systems as the children grow.
Complete daily household resets, including dishes, baby feeding supplies, surface cleaning, vacuuming high-traffic areas, and taking out trash.
Prepare the home for twice-weekly housekeeping visits and maintain the mudroom as the primary drop zone.
Assist with seasonal clothing swaps, hand-me-down management, holiday décor, donation drop-offs, guest preparation, and event-related errands.
Assist with travel packing and supplies, and manage unpacking after trips.
Care for indoor plants and proactively replace household batteries, light bulbs, and filters.
Restock pantry, refrigerator, and household supplies; maintain a shared inventory list; organize and stock beverage fridges; and manage household subscriptions.
Handle returns, dry cleaning, local errands, packages, putting items away, and recycling packaging.
Cook approximately three family dinners per week, prepare healthy snacks, pack children's lunches, prepare parents' lunches, and process produce.
Grocery shop with attention to quality produce and obtain fresh bread from a local bakery when able; follow the family's dietary preferences and maintain kitchen cleanliness and organization.
Manage family laundry, folding, putting items away, ironing, steaming, special garment care, bedlinen rotation, and towels throughout the home.
Maintain a tidy, well-stocked laundry area.
Serve as the on-site contact for contractors working in the home and coordinate with housekeeping and landscaping teams.
Research and coordinate repairs, quotes, and service providers; maintain a household maintenance calendar and schedule seasonal upkeep for a nearby secondary property.
Maintain outdoor living spaces during warmer months, keep the pool area stocked, and coordinate pool closing and winterization.
Maintain the gym and sauna area, including laundry, water bottles, and general upkeep.
Monitor the family calendar and flag upcoming appointments, activities, and scheduling needs; grow into event and appointment coordination over time.
Feed and walk the dog as needed; schedule and transport the dog to vet and grooming appointments; administer medications; maintain pet supplies; and accommodate a possible future puppy.
Track and delegate deep-cleaning tasks to housekeeping staff, monitor and replace air purifier filters, and assist with a garage organization project after construction is complete.
Schedule vehicle maintenance and fuel, lightly clean, and organize family vehicles as needed.