Full-time House Manager/Family Assistant with Childcare & Meal Prep Support

Sage Haus•Springfield, MO

4d•Onsite

About The Position

The House Manager/Family Assistant supports a busy family of six with four school-age children and a large dog. The role combines household management, organization, meal preparation, childcare, transportation, pet care, errands, vendor coordination, and administrative support. The family values initiative, attention to detail, good communication, practical problem-solving, and a collaborative working relationship. This is a full-time position for 30–40 hours per week, with 30 hours guaranteed. During the school year, the core schedule is Monday through Friday until 6:00 PM, with flexible start times around mid-morning. Summer hours may shift to approximately 8:00 AM–4:00 PM depending on childcare needs. Schedule changes are mutually agreed upon in advance. The position is based in Springfield, Illinois, and the family provides a car for on-the-job transportation. The role includes maintaining household systems and common areas; managing laundry, linens, supplies, groceries, and household orders; planning and preparing meals; providing after-school and school-closure childcare; safely transporting children; and caring for the family dog. The employee will also coordinate vendors and service providers, support cleaning staff, handle household errands and administrative tasks, and take on periodic deep-cleaning and organizational projects. Occasional family travel may be offered depending on the candidate’s availability and interest.

Requirements

Must be authorized to work in the United States.
Must maintain a smoke-free environment, including no e-cigarettes.
Valid driver’s license and clean driving record.
Experience and comfort driving children; reliable and safe transportation is a key responsibility.
Ability to navigate multiple flights of stairs throughout the day.
Ability to lift up to 50 pounds for limited periods to perform job duties.
Comfort working in a home with a large, calm dog.
Ability to navigate uneven outdoor terrain, including hills and stairs on the property.
Comfort supervising children near water.
Proactive, self-motivated, detail-oriented, dependable, and willing to take ownership and assist wherever needed.
Strong communication skills and an ability to work collaboratively with the family.
Genuine enjoyment of children and comfort supporting their routines.
Willingness to complete a background check.
Three professional references with contact information are required as part of the application.

Nice To Haves

CPR and First Aid certification preferred upon hire.

Responsibilities

Maintain and improve household organizational systems, including areas added during a recent remodel.
Reset and tidy common areas daily, including loading and unloading the dishwasher, wiping surfaces, picking up clutter, emptying trash, and maintaining robot vacuums.
Manage children’s seasonal clothing transitions, hand-me-downs, labeled storage bins, and donation drop-offs.
Rotate seasonal items in and out of storage, such as school uniforms and winter gear.
Care for indoor plants and proactively replace household batteries, light bulbs, and supplies.
Support packing and unpacking for family travel and prepare the home for occasional events and guests.
Keep the family vehicle clean, fueled, and organized.
Wash, fold, and put away laundry for the family; rotate bedding and towels; and wash dog bedding every other week.
Plan and prepare approximately three dinners per week, maintain breakfast staples, batch-prepare breakfast items, and prepare a daily school lunch for the youngest child.
Wash, chop, and store produce for snacks; manage grocery shopping; and keep the kitchen clean and organized.
Maintain a shared household supply list and restock pantry, refrigerator, and household essentials.
Manage Amazon subscriptions and household orders; sort and organize mail and packages; and break down boxes.
Run errands such as returns, dry-cleaning drop-off and pickup, and occasional gift shopping.
Safely transport children to school pickups, activities, and appointments.
Provide age-appropriate, engaging childcare after school and during school closures; childcare needs may vary during summer.
Prepare snacks and gear for after-school activities and reinforce children’s routines and household chores.
Perform periodic deep-cleaning tasks, including cleaning the refrigerator, oven, baseboards, and shower areas, and delegate tasks to the cleaning team as appropriate.
Replace air purifier and furniture filters monthly and maintain robot vacuums.
Develop and implement organizational systems as the household continues to evolve after the remodel.
Maintain the dog’s automatic feeder and water, walk or accompany the dog if comfortable, coordinate grooming, arrange and transport the dog to veterinary appointments as needed, and maintain pet supplies.
Act as the on-site contact for vendors, contractors, and service providers.
Coordinate and hold the cleaning crew accountable to household standards, and assist with onboarding a new crew if needed.
Sweep and clear outdoor deck and patio areas using a light electric leaf blower.
Manage seasonal storage and setup of outdoor and lake items.
Maintain awareness of the household’s shared Skylight calendar, add events as needed, and remind parents of upcoming appointments, school events, and activities.
Track receipts and household spending on designated cards.