House Manager / Family Assistant (with Meal Prep Support)

Sage Haus•East Greenwich, RI

5d•Onsite

About The Position

We are a busy family of four with two young boys, a cat, and two parents who work in demanding medical careers. Between our professional responsibilities and active family life, our days move quickly, and we're looking for someone who can help create the structure and consistency that allows our home to run effortlessly. Our home is warm, welcoming, and health-conscious. We value kindness, professionalism, initiative, and clear communication. Our family appreciates someone who takes genuine pride in creating an organized, well-functioning home, is naturally proactive, and finds satisfaction in making life easier for others. More than anything, we're looking for a trusted partner who will become an integral part of our household. By taking ownership of the details behind the scenes, you'll create the space for us to be fully present with our children when the work day ends. We truly value the difference this role makes in our family's everyday life and are excited to welcome someone who finds fulfillment in helping a family thrive.

Requirements

Maintain a smoke-free environment
Must be authorized to work in the United States.
Reliable personal transportation required
Candidates are required to be up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines (including annual flu vaccine), subject to applicable legal accommodations.
Takes genuine pride in creating order, anticipating needs, and helping a household run at its very best.
Naturally organized, dependable, and self-motivated, with a calm, positive presence that puts others at ease.
Communicates proactively, works efficiently, and doesn't need to be micromanaged - you see what needs to be done and take ownership of it.
Someone a family can trust completely, with the integrity, good judgment, and consistency to become a valued part of their daily life.
Enjoys making healthy family life a little easier.
Comfortable planning simple, nourishing meals, shopping thoughtfully, and preparing dinners that both parents and children will enjoy.
Understands the countless details that keep a home functioning smoothly.
Values quality over busyness, takes pride in your work, and finds fulfillment in knowing that your support gives a family more time to focus on what matters most.

Nice To Haves

Mileage reimbursement provided for work-related errands

Responsibilities

Plan for and prepare 4–5 healthy, family-friendly dinners each week
Proactively develop weekly meal plans and suggest creative, kid-friendly options
Prepare school lunches, snack boxes, and occasional weekend bento-style meals for the children
Maintain an organized, well-stocked kitchen by monitoring grocery inventory, using ingredients before they expire, and minimizing food waste
Handle grocery shopping, kitchen clean-up, and ongoing kitchen organization related to meal preparation
Perform daily resets of high-traffic living spaces to keep the home tidy, organized, and guest-ready
Create and maintain organizational systems throughout the home, including the pantry, playroom, closets, basement, bookshelves, and other storage areas
Manage toy rotation, children's belongings, seasonal clothing changes, and donation coordination
Prepare the home for biweekly housekeeping visits and assist with guest room setup and home readiness for visitors
Support family travel by packing and unpacking as needed
Maintain outdoor living spaces, care for indoor plants, and handle light household maintenance tasks
Manage all household laundry, including washing, drying, folding, ironing or steaming as needed, and putting items away
Change and refresh bed linens for the children's rooms twice weekly
Maintain an organized, well-stocked laundry area and ensure garments receive appropriate care according to fabric and care instructions
Prepare backpacks, clothing, lunches, and snacks for each day
Help keep the family organized by tracking school, daycare, and family calendars and preparing for upcoming activities
Set the family up for successful weekends by organizing essentials such as pool bags, snacks, and weekend supplies
Provide occasional evening babysitting for date nights
Monitor household inventory, including pantry, refrigerator, and essential supplies, and maintain running shopping lists
Manage household purchases, deliveries, returns, and subscriptions, including coordinating grocery orders for family approval before submission
Receive, unpack, and organize deliveries, ensuring groceries and household items are properly stored
Handle routine household errands, mail, package management, and recycling, including breaking down boxes and coordinating returns as needed
Complete periodic deep cleaning and household refresh projects, including appliances, high-touch areas, and other spaces as needed
Manage seasonal household projects, including décor rotation, holiday setup and takedown, and storage organization
Maintain specialty household items, such as regularly cleaning humidifiers and overseeing refrigerator organization and food rotation
Take ownership of special projects that help keep the home clean, organized, and running efficiently throughout the year
Provide daily care for cat, including feeding, maintaining a fresh water bowl, and regular litter box maintenance
Coordinate pet-related needs, including scheduling an overdue in-home veterinary appointment and maintaining pet supply inventory
Clean out and organize the family vehicle as needed
Serve as the household point person for vendors and service providers, including contractors, plumbers, oil delivery, and other appointments; communicate updates, outcomes, and recommendations back to the family
Manage weekly trash responsibilities and help maintain the overall organization of household property
Maintain the household calendar and help coordinate family schedules, appointments, and important dates
Assist with planning and logistics for family events, including children’s birthday celebrations
Research and coordinate travel-related needs, including Airbnb options and trip logistics
Support occasional administrative tasks, such as scheduling vehicle maintenance and other household appointments