House Manager & Family Assistant (with Light Childcare)

Sage Haus•Santa Monica, CA

63d•$40 - $45•Onsite

About The Position

This is a part-time role for a House Manager & Family Assistant in Santa Monica, CA, requiring 20-30 hours per week, Monday through Friday, with occasional evening and travel availability. The position involves maintaining a well-organized and healthy home environment, managing household inventory and vendors, supporting a second property, and providing light childcare. The ideal candidate is highly seasoned, detail-oriented, proactive, and organized, with excellent time management and communication skills. They should be comfortable working with dogs and school-age children and align with a lifestyle that values health and wellness.

Requirements

Maintain a smoke-free environment.
Must be authorized to work in the United States.
Reliable transportation required.
Candidates are required to be up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines (including COVID-19 and influenza), subject to applicable accommodations.
Tech-savvy—proficiency in Google Suite, including Google Calendar, and household automation systems.
Comfort and experience working with dogs.
Experience working with school-age children (ages 8 and 11).
High emotional intelligence.
Takes professional boundaries seriously.
Excellent time management skills.
Ability to balance competing priorities with ease.
Comfortable adapting to a more fluid schedule.
Naturally anticipates needs.
Background check required.
Signing an NDA required.

Nice To Haves

CPR and First Aid certification preferred.
Flexibility to support family travel on an as-needed basis.
Occasional evening availability needed (approximately once per week) to support date nights.

Responsibilities

Provide reliable backup support for local school pickups and activity drop-offs as needed
Offer light after-school supervision during afternoon hours as needed
Prepare backpacks, clothing, and snacks for school days
Coordinate playdates and kid-related logistics
Support weekly date night coverage, including proactively sourcing babysitter backup when needed
Engage meaningfully with the children during supervision time, including homework support
Create and maintain functional household organization systems
Perform daily resets and prep home for cleaning crew visits
Light tidying throughout the day (dishes, surfaces, high-traffic areas)
Manage seasonal swaps for kids' clothing, décor, and bedding
Coordinate donation drop-offs
Prepare home for events, holidays, and guests
Assist with packing and unpacking for family travel
Care for indoor plants and maintain fresh flowers
Proactively change batteries, light bulbs, and smoke detectors
Restock pantry, fridge, and household supplies
Maintain running household supply lists
Manage household orders and subscriptions (Amazon, etc)
Handle returns, dry cleaning, and gift shopping
Manage mail, packages, and box breakdown
Prep healthy meals and snacks (chopping, washing, prepping ingredients)
Prepare simple school lunches for two children, five days per week
Handle grocery shopping
Assist in sourcing a meal prep chef for batch cooking support
Maintain a clean and organized kitchen
Wash, fold, and organize laundry
Handle ironing, steaming, and special garment care as needed
Keep laundry areas tidy and well stocked
Serve as backup for walking (they have regular dog walker), food and water (also children's responsibility)
Schedule and transport dogs to vet and grooming appointments
Maintain pet supply inventory (food, treats, supplies)
Schedule and coordinate family vehicle maintenance
Keep family vehicle fueled, clean, and organized
Oversee and coordinate existing vendors (cleaning crew, landscapers, pool service, HVAC)
Research, solicit quotes, and coordinate repairs and projects
Manage outdoor spaces and seasonal property maintenance
Handle simple maintenance tasks independently when appropriate, using good judgment about when to DIY versus call a professional
Conduct routine walkthroughs of a second nearby property (check systems, run water, inspect for issues)
Coordinate vendors and ensure property readiness at the secondary location as needed
Oversee home systems (HVAC, security, pool) via app-based controls and existing vendor relationships
Manage and maintain the family's Google Calendar with a high degree of accuracy — adding, updating, and tracking all appointments, activities, and events
Monitor household email and translate incoming information into calendar entries and action items
Coordinate family appointments (medical, dental, and other recurring needs)
Support travel planning and logistics in coordination with the family's travel advisor, including weather checks and packing support
Coordinate occasional deep cleaning tasks with cleaning crew (fridge, oven, baseboards)
Refresh garage and entry areas as needed
Lead organizational projects focused on kids' rooms, toys, gear, and clothing