House Manager & Family Assistant (with Childcare and Meal Prep Support)

Sage Haus•Chatham, NJ

13d•Onsite

About The Position

We are a warm, busy family with two full-time working parents looking for a dedicated House Manager & Family Assistant to become a trusted and valued part of our home. We have two young children, ages 3½ and 1½, and are looking for someone who can help bring organization, consistency, and structure to our daily routines. As we settle into our new home, we’re looking for someone who enjoys creating thoughtful systems, anticipating needs, and taking ownership of the many details that keep family life running smoothly. This role combines household management with meaningful childcare support. While this is not a full-time nanny position, caring for our children is an important part of the role. Responsibilities include school pickups, engaging the children in age-appropriate activities, preparing snacks and meals, supporting bath and bedtime routines, and helping maintain organized children’s spaces, clothing, toys, and supplies. We’re looking for someone who creates a warm, nurturing environment while providing the consistency and structure that help young children thrive. Our family values kindness, reliability, initiative, and open communication. We hope to find someone who is warm with children, highly organized, and confident taking ownership of their responsibilities while respecting our family’s routines and parenting style. Above all, we’re looking for a trusted long-term partner who enjoys making life easier for others and takes pride in creating a calm, well-organized home where our family can thrive.

Requirements

Must be authorized to work in the United States.
Maintain a smoke-free environment.
Reliable transportation and valid driver's license required; candidate will use the family vehicle for school pickups.
CPR and First Aid certified, or willing to obtain prior to start.
Comfortable working in a home with a dog.
Dependable, organized, and proactive, with a natural ability to anticipate needs and take initiative.
Enjoy creating systems, thinking ahead, and taking ownership of the many details that help a busy household run smoothly.
Communicate clearly, exercise good judgment, and are equally comfortable working independently or collaborating with the family.
Genuinely enjoy spending time with young children and have experience caring for infants, toddlers, or preschool-aged children.
Patient, engaging, and attentive, with the ability to create a safe, nurturing environment while balancing warmth, consistency, and age-appropriate expectations.
Understand that supporting children also means helping keep their routines, belongings, and daily needs organized.
Enjoy the variety that comes with a House Manager & Family Assistant role and are comfortable balancing childcare, meal preparation, household organization, laundry, errands, and the many behind-the-scenes responsibilities that keep a home running efficiently.
Takes pride in building a trusted, long-term relationship with the family you support and making a meaningful difference in their daily lives.

Nice To Haves

Experience with children with allergies (cow's milk, coconut, almond)

Responsibilities

School pickups for both children Monday through Friday
Assist with mealtime, bath and bedtime routines
Prepare backpacks, clothing, and snacks
Kid-related errands (e.g., clothing, supplies)
Occasional babysitting coverage for date nights approximately twice per month
Create and maintain household organization systems
Daily resets: tidying and vacuuming high-traffic areas, wiping surfaces, dishes, and prepping the home daily and for cleaners (2x monthly)
Seasonal swaps (clothing, décor, bedding)
Prepare and coordinate donation drop-offs
Event/holiday/guest prep
Packing and unpacking support for family travel
Change batteries, light bulbs, and smoke detector batteries as needed
Weekly meal planning in collaboration with the family
Prepare 5 family dinners per week (approximately 2 fresh meals and the remainder batch-cooked or prepped)
Pack daily school lunches for one child; Batch cook weekday lunches for parent
Grocery shopping (online and in-person as needed)
Follow dietary needs (cow's milk allergy, coconut & almond allergy)
Kitchen clean-up and maintenance
Restock pantry, refrigerator, and household supplies
Manage running household supply lists
Manage household orders and subscriptions: Amazon, Costco, Target, diapers, and dog food
Returns, manage dry cleaning, gift shopping
Gift shopping for birthday parties and family events
Mail and package handling; break down and recycle boxes
Wash, fold, and put away full family laundry
Ironing and steaming as needed for special garments
Linen rotation (every other week)
Maintain a tidy and well-stocked laundry area
Feed the family dog and let him out into the backyard throughout the day as needed
Coordinate grooming appointments
Maintain pet supply and food inventory
Fuel the family vehicle as needed
Coordinate service appointments as needed
Proactive outdoor awareness (e.g., bring in cushions before rain, maintain patio area seasonally)
Track seasonal home maintenance tasks: HVAC filters, generator checks, water softener, air purifier and humidifier filter replacements
On-site point of contact for vendor and repair visits as needed
Maintain awareness of the family calendar; proactively prepare for upcoming activities and commitments (ensure supplies are ready ahead of time)
Receipt and budget tracking for all expenses incurred as part of the role
Assist with event and appointment coordination on an as-needed basis
Occasional deep cleans: refrigerator, oven, dishwasher, washing machine, baseboards (as needed, approximately quarterly)
Seasonal refresh of garage, mudroom, and entryway
Organizational projects for toys, gear, and kids' items