House Manager & Family Assistant (with Meal Prep Support)

Sage Haus•Newton, MA

About The Position

A warm, social family of four in Newton, Massachusetts, is seeking a dependable, thoughtful, and proactive House Manager & Family Assistant to bring organization, consistency, and ease to household operations. The role focuses on household systems, logistics, meal planning and preparation, laundry, errands, calendar administration, and vendor coordination. It is part-time at 20–25 hours per week, scheduled Monday, Wednesday, and Friday with flexible afternoon hours; some calendar management and vendor calls may be done remotely. Compensation is $35–$40 per hour via W-2, and the start date is ASAP. Childcare is not part of the role initially. Over the next one to two years, the family anticipates the position may grow to five days per week and about 30–35 hours, with additional childcare responsibilities as the children enter school. Potential future duties include school pickup and engagement through dinner, children’s laundry, occasional date-night babysitting, and occasional weekend care while the family travels. The successful candidate will be detail-oriented, proactive, resourceful, and able to manage competing priorities calmly. They should communicate confidently, be comfortable as a consistent presence in a home where the family is often around, and be comfortable using tools such as Google Calendar and Gmail. An interest in engaging with children is a plus.

Requirements

Maintain a smoke-free environment.
Be authorized to work in the United States.
Have reliable transportation and a valid driver’s license; mileage reimbursement is provided for work-related errands.
Be CPR and First Aid certified or willing to obtain certification.
Be able to navigate multiple flights of stairs throughout the day.
Be up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines, including COVID-19 and influenza, subject to applicable legal accommodations.
Be detail-oriented, proactive, resourceful, and able to manage multiple priorities while remaining calm when plans change.
Communicate clearly and confidently with the family and vendors.
Be comfortable managing schedules, lists, and communications with tools such as Google Calendar and Gmail.
Submit a short introductory letter, an updated resume, and three professional references with contact information.
Complete a background check.

Nice To Haves

A genuine interest in child engagement, as the role may grow to include childcare responsibilities.

Responsibilities

Build and implement household systems that create structure, consistency, and ease.
Proactively manage recurring household maintenance, including smoke detectors, humidifiers, air purifiers, and other routine needs.
Coordinate donations, decluttering, and ongoing organization.
Care for special or delicate household items, including furniture, coffee makers, robot vacuums, washing machines, and water filters.
Manage outdoor spaces, including weekly cleaning of the front and back porches.
Establish and maintain a weekly meal-planning system aligned with the family’s schedule and preferences.
Prepare family-style dinners three times per week in larger batches for weeknights and weekends.
Coordinate grocery shopping and food deliveries, including through Instacart and Amazon; receive and put away groceries.
Keep the kitchen stocked with ingredients and staples for planned meals and clean up after meal preparation.
Wash, fold, and organize adult laundry and towels; follow care instructions for delicate garments and assist with ironing and steaming.
Keep the laundry area tidy and stocked.
Arrange monthly mobile or driveway car washes and coordinate vehicle fueling, cleaning, and routine maintenance scheduling.
Maintain and optimize household calendar systems, including Google Calendar, and accurately record schedules, commitments, appointments, activities, and logistics.
Provide proactive reminders about events, appointments, deadlines, and schedule changes.
Coordinate school, camp, extracurricular, and medical or dental appointments and activities.
Identify travel and weekend getaway opportunities using the calendar system and support travel arrangements, packing lists, and preparation.
Lead event and holiday planning, including guest lists, invitations, RSVPs, vendor coordination, and procuring gifts, food, and other items.
Serve as the primary household contact for vendors, contractors, and service providers.
Research and coordinate maintenance needs, obtain quotes, schedule service, track completion, and maintain records.
Coordinate with the existing maintenance team during scheduled visits and follow up on outstanding items.
Oversee seasonal preparation and transitions for outdoor spaces, furniture, and entertaining areas.
Conduct weekly walkthroughs to identify repair and maintenance needs and source appropriate vendors.
Manage household supply inventory, anticipate needs, and keep pantry items and household essentials stocked.
Coordinate returns, dry cleaning, gift purchases, and other household errands.
Handle incoming mail and packages, including breaking down boxes.