Hospitality Events Coordinator

The Friedkin Group•Houston, TX

About The Position

The Hospitality Event Coordinator books employee meetings, supports event planning and execution, provides backup coverage for Hospitality Department roles, assists with executive meetings, and performs administrative duties. The coordinator also supports cross-functional coordination and internal communications across Friedkin affiliated companies. The role includes arranging meeting rooms based on employee requests and handling those requests efficiently and cost-effectively. Event support includes preparing host books, developing event ideas such as centerpieces and décor, purchasing event items, and helping with decoration. The coordinator provides coverage at reception desks and the switchboard when needed. The coordinator supports executive meeting setups, including coffee and water, and assists the Guest Services Team Lead with executive-floor luncheons, including learning menu creation for meeting catering and appropriate luncheon setup. The role also assists the Travel Team with registration website reports, researching hotel meeting and event-space availability, administrative organization for executive road shows, meetings, and special off-site events, and other travel-team special events. Additional duties include editing Kronos time records, backing up HR and IT Kronos timekeepers, maintaining the company directory, assisting with expense reports, and scanning and filing. Candidates must be legally authorized to work in the United States without sponsorship.

Requirements

High school diploma or GED.
One to three years of related experience and/or training, or an equivalent combination of education and experience.
Ability to apply common sense.
Legally authorized to work in the United States without sponsorship.

Responsibilities

Book meeting rooms for employees and handle specific requests efficiently and cost-effectively.
Assist with event execution by preparing host books, developing event ideas, purchasing supplies, and helping with decoration.
Provide backup coverage for Hospitality Department vacancies at reception desks and the switchboard.
Assist with executive meeting setups, including coffee and water, and support executive-floor luncheons, including menu creation and setup.
Support the Travel Team with registration website reports, research into hotel meeting and event-space availability, administrative organization for executive road shows and events, and other special-event support.
Edit Kronos time records and provide backup for HR and IT Kronos timekeepers.
Maintain the company directory by adding new hires and adding or changing extensions.
Assist with expense reports as needed.
Perform general scanning and filing.
Support cross-functional coordination and expand internal communications across affiliated companies.