Hospitality Events Coordinator

The Friedkin Group•Houston, TX

About The Position

The Hospitality Events Coordinator books employee meetings, supports event planning and execution, provides backup coverage for Hospitality Department employees, assists with executive meetings, and performs administrative duties. The role also supports cross-functional coordination and internal communications across Friedkin affiliated companies. The coordinator books meeting rooms according to employee requests and helps ensure requests are handled efficiently and cost-effectively. Event support includes preparing host books, developing event ideas such as centerpieces and décor, purchasing event items, and assisting with decorations. The coordinator provides backup at reception desks and the switchboard, supports executive meeting setups and luncheons, and assists the Travel Team with registration reports, event-space research, administrative organization, and special events. Additional duties include editing Kronos time records, providing backup for HR and IT Kronos timekeepers, maintaining the company directory, assisting with expense reports, and scanning and filing. The role requires regular office and corporate-campus movement, extended periods in a stationary position, frequent computer and office-device use, and occasional lifting.

Requirements

High school diploma or GED.
1–3 years of related experience and/or training, or an equivalent combination of education and experience.
Ability to apply common sense.
Legal authorization to work in the United States without sponsorship.

Responsibilities

Book meeting rooms for employees and handle specific requests efficiently and cost-effectively.
Assist with event execution by constructing host books, developing event ideas, purchasing items, and helping with decorations.
Provide backup coverage at Hospitality Department reception desks and the switchboard.
Assist with executive meetings, including backup coffee and water setups and support for executive floor luncheons, menus, and catering setups.
Support the Travel Team by managing registration website reports, researching hotel meeting and event-space availability, organizing executive road shows and off-site events, and assisting with travel-related special events.
Edit Kronos time records and provide backup for HR and IT Kronos timekeepers.
Maintain the company directory by adding new hires and adding or changing extensions.
Assist with expense reports as needed.
Perform general scanning and filing.
Support cross-functional coordination and internal communications across affiliated companies.