HIM Record Coordinator - ROI/Birth Registration

Presbyterian Healthcare Services • New York, NY

2d • $16 - $26 • Onsite

About The Position

The HIM Record Coordinator serves as the departmental representative for Birth Registration and Release of Information (ROI), handling and releasing complex patient information in compliance with federal and state regulations. The role also acts as a liaison for mothers of newborns and facilitates the birth registration process. This position is based at Presbyterian Hospital in Albuquerque and is a full-time, non-exempt, day-shift opportunity. Occasional travel to other sites may be required.

The coordinator is the primary contact for patients, physicians, and public inquiries about clinical information processes, and processes inquiries and information releases while maintaining positive customer relations. The role registers newborns in New Mexico Vital Records systems, enters newborn and mother information into Presbyterian’s accounting and disclosure system, prepares forms related to paternity and proof of birth, and produces reports for Child Support and Vital Statistics. A New Mexico notary commission is required or must be obtained within three months of hire.

Requirements

• Associate degree or specialized training; college-level courses are preferred.
• Six months to one year of experience in a health or healthcare setting is required.
• Specialized training in HIPAA compliance and Release of Information is required.
• Must be organized and computer literate.
• Must be able to function with minimal supervision.
• Must hold a New Mexico notary commission or obtain certification within three months of hire.

Nice To Haves

• Experience in an acute-care hospital environment or Health Information Management (HIM).
• Customer service skills.
• College-level courses.

Responsibilities

• Serve as the primary contact for patients, physicians, and public inquiries about clinical information processes; process inquiries and release information as appropriate.
• Handle high-level information requests for internal and external customers in accordance with federal, state, and HIPAA guidelines.
• Maintain positive customer relations while processing requests for release of information.
• Communicate professionally through multiple telephone lines, fax, written communication, and in person.
• Abstract statistical information and enter it into New Mexico Vital Records systems, including registering babies born at CNM PHS facilities with Santa Fe and Childcare Services and mailing collected hard-copy information.
• Enter newborn and mother information into the PHS accounting and disclosure system.
• Manually produce and report weekly, monthly, and year-end reports to Child Support and Vital Statistics in Santa Fe.
• Update and note the Media account when a newborn’s name changes.
• Prepare appropriate forms for paternities and proofs of birth.
• Obtain New Mexico notary certification within three months of hire if not already certified.
• Travel occasionally to other sites as required.
• Perform other duties as assigned.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Short-term disability insurance
• Long-term disability insurance
• Group term life insurance
• Optional voluntary benefits
• Employee wellness rewards program offering opportunities to earn gift cards through wellness activities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree