Highway Contracts Project Coordinator

State of Nebraska•Lincoln, NE

2d•Onsite

About The Position

The Nebraska Department of Transportation is hiring a Highway Contracts Project Coordinator to support delivery of state- and federal-aid transportation projects. The role provides a quality-control and coordination review before projects are advertised for bid, checking that project plans, specifications, estimates, agreements, and supporting documentation are complete and comply with federal and state requirements. The coordinator works across NDOT divisions and with engineers, designers, consultants, contractors, local agencies, and FHWA to identify risks, resolve complex project issues, and develop practical solutions. The position reviews project and contractor documentation, maintains project files and databases, writes and monitors specified agreements, advises personnel and consultants on compliance and documentation needs, and tracks project progress and risks. It also participates in agency and coordination meetings, completes assigned process reviews and special projects, and provides assistance to the supervisor and NDOT management.

Requirements

Post-high-school coursework, training, or experience in civil engineering, construction management, project design and plan development, or a related field; alternatively, experience interpreting, applying, and verifying conformance to state and federal rules and regulations for roadway or bridge construction or other assigned project work.
Ability to communicate technical information and instructions in person, by telephone, computer, email, and correspondence to diverse groups.
Ability to multitask and organize and schedule workload.
Ability to identify road, street, and bridge project plans and computations that do not conform to NDOT standards, policies, and generally accepted design and construction principles.
Ability to read and interpret agreements, project plans, and contract documents.
Ability to perform mathematical calculations, including geometry, algebra, and trigonometry.
Ability to comprehend federal-aid transportation projects.
Ability to facilitate meetings and resolve conflicts between competing interests and objectives.
Ability to plan, organize, coordinate, monitor, and evaluate state-funded and federal-aid transportation projects.
Ability to interact with federal, state, and local administrators and officials, engineering and construction professionals and technicians, and NDOT employees to facilitate and guide transportation projects.
Ability to review PS&E submittal packages and write and monitor legal agreements and contracts.
Ability to explain non-conformance issues, documentation requirements, information needs, and requested plan changes.

Nice To Haves

Experience in construction management, plan/specification review, bridge or roadway design, construction field work, pre-construction project delivery, or project management.
Experience with state and federal contract requirements.

Responsibilities

Review federal-aid and state projects for accuracy and completeness before advertisement for bid letting.
Sign Plans, Specifications, and Estimates (PS&E) package certifications in the absence of senior authorized personnel.
Write and monitor project legal agreements between NDOT and Tribe Employment Rights Offices (TERO).
Review contractor requests for bid proposals and required documentation for compliance with federal and State procurement regulations.
Advise NDOT personnel and consultants about non-conformance issues, documentation requirements, and information needs; help address issues and facilitate solutions during project phases.
Review documents in PS&E compilation files, including the PS&E Required Sheet, Status of Utilities, ROW Certificates, Environmental Commitments, and City, County, and Railroad Agreements, for compliance with regulations and policies.
Maintain Contracts project files and electronic databases, ensuring correspondence, concurrences, permits, authorizations, agreements, and documents are present, current, and organized.
Investigate and document incomplete or inaccurate information.
Contact designers, engineers, and consultants to resolve incomplete or inaccurate information and documentation.
Participate in NDOT agency, division, and section meetings as needed.
Complete assigned special projects, such as process reviews, and assist the supervisor and NDOT management as needed.
Represent NDOT at change-control accountability, progress, and coordination meetings as required.
Maintain communication among the Contracts section, other NDOT divisions, consultants, and FHWA about procedures, regulations, policies, and process changes.
Track project progress, assess and mitigate risks, and report risks to management.
Perform other duties as assigned.

Benefits

State-matched retirement contribution of 156%.
13 paid holidays.
Generous leave accruals that begin immediately.
Military leave.
Tuition reimbursement program.
Dependent tuition reimbursement program with partnering Nebraska community colleges.
Public Service Loan Forgiveness Program through the federal government.
79% employer-paid health insurance plans.
Dental and vision insurance plans.
Employer-paid $20,000 life insurance policy.
Career advancement opportunities.
Training and development based on career aspirations.
Employee Assistance Program.
Free parking.