Coordinator Contracts

Hilton Grand Vacations•Gatlinburg, TN

2d•Onsite

About The Position

Hilton Grand Vacations is hiring a Contracts Coordinator to prepare real estate contract documents for various properties using supporting information from Sales. The role emphasizes accuracy and efficiency and includes contract preparation, review, closing, payment processing, and support for the contract department. The position is onsite in Gatlinburg, Tennessee, with a starting wage of $18.00 per hour. The company states that new team members receive benefits beginning on Day 1.

Requirements

High school diploma or GED.
At least 1 year of administrative or clerical experience in a professional environment.
Excellent computer skills, with accuracy and speed.
Proficiency in Microsoft Excel and Word.
Ability to work a varying schedule, including regular weekends and holidays.
Reliability, strong attention to detail, multitasking ability, ability to work in a fast-paced environment, and strong organizational skills.
High level of professionalism and ability to handle stressful situations with integrity.
Strong customer service skills.
Positive demeanor.
Ability to work onsite in Gatlinburg, Tennessee.

Nice To Haves

BA/BS or bachelor's degree.
Timeshare or vacation ownership experience.
Contract preparation skills.
Familiarity with mortgage loan documentation, credit review, and deeding.
Experience with Chorus and Voice systems.

Responsibilities

Prepare and generate contracts and related closing documents accurately and promptly.
Verify data entered through company software and program systems by reviewing documents.
Process payments for transactions such as Japan Notary Fees, ADP, Maintenance Fees, interest due, and wire transfers, ensuring payments are applied to the appropriate project.
Process rescissions and cancellations as needed.
Obtain credit card authorizations and retrieve credit reports for sales, when applicable.
Generate closing reports and financial closing sheets as needed.
Develop knowledge of contract-type transactions.
Complete daily activities on opening and closing checklists.
Anticipate the needs of the contract department and assist team members as needed.
Work professionally with the Quality Assurance department to obtain documentation needed to complete contract files promptly.
Review files after clients sign to ensure accuracy against underwriting guidelines and title requirements.
Verify the accuracy of pertinent information on submitted worksheets for contract processing.
Supervise and coordinate timely closing of all business within 60 days.
Monitor the Cognos suspense aging report and follow up to support timely processing.
Complete the required site end-of-day process.
Carry out other reasonable requests from management that the associate is capable of performing.
Run supporting reports for sales contracts, when applicable.