Coordinator Contracts

Hilton Grand Vacations • Orlando, FL

1d

About The Position

Hilton Grand Vacations is seeking a detail-oriented Contracts Coordinator to generate real estate contract documents for various properties using supporting information provided by Sales, with a focus on accuracy and efficiency. The role supports contract processing, review, closing, and related administrative activities. The hourly pay rate is $18.00.

Requirements

• High school diploma or GED.
• At least 1 year of administrative or clerical experience in a professional environment.
• Excellent computer skills, including accuracy and speed.
• Proficiency in Microsoft Excel and Word.
• Ability to work a varying schedule, including regular weekends and holidays.
• Reliability and strong attention to detail.
• Ability to multitask and work in a fast-paced environment.
• Strong organizational skills.
• Strong customer service skills.

Nice To Haves

• BA/BS or bachelor’s degree.
• Timeshare or vacation ownership experience.
• Contract preparation skills.
• Familiarity with mortgage loan documentation, credit review, and deeding.
• Experience with Chorus and Voice systems.

Responsibilities

• Prepare and generate contracts and related closing documents accurately and in a timely manner.
• Verify data entry in company software and program systems by reviewing documents.
• Process payments for transactions such as notary fees, ADP, maintenance fees, interest due, and wire transfers, ensuring payment is applied to the appropriate project.
• Process and handle rescissions and cancellations as needed.
• Obtain credit card authorizations and retrieve credit reports for sales, when applicable.
• Generate closing reports and financial closing sheets as needed.
• Develop knowledge of contract types and related transactions.
• Complete daily activities listed on opening and closing checklists.
• Anticipate the needs of the Contracts department and assist team members as needed.
• Work professionally with Quality Assurance to obtain documentation needed to complete contract files in a timely manner.
• Review client-signed files for accuracy against underwriting guidelines and title requirements.
• Verify the accuracy of information on submitted worksheets for contract processing.
• Supervise and coordinate timely closing of business, before 60 days, and monitor the Cognos suspense aging report to ensure timely follow-up and processing.
• Complete the required site end-of-day process.
• Carry out other reasonable requests from management that the associate is capable of performing.
• Run supporting reports for sales contracts, when applicable.

Benefits

• Medical, dental, and vision insurance from Day One.
• 401(k) plan with company match.
• Life insurance.
• Company stock purchase program.
• Discount travel programs and other Team Member benefits.
• Generous paid time off program.
• Paid sick days.
• Team Member recognition and learning and advancement opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED